Administrative Support Coordinator, USAID Africa Trade and Investment (ATI) Program

KEY DUTIES AND RESPONSIBILITIES
Executive/COP Support

Schedules appointments on behalf of COP and maintains calendar for COP including identifying key deadlines /milestones and take notes for follow up
Manages COP’s correspondence as delegated including drafting and responding to COP’s emails as appropriate
Organizes and executes events on behalf of the COP’s Office as well as organizing, executing, and attending team events.
Support COP travel arrangements ensuring tight schedules and well-articulated itineraries.
Organizing and maintaining an internal contact details database for COP
Prepares and processes expense and monthly expense reconciliation for the COP
Support preparation of documents for internal communications as requested by COP
Other duties assigned by the Chief of Party

Administration

Organizing and coordinating weekly scheduled Team meetings and taking meeting notes
Anticipates organizational needs to ensure smooth team operations. Assisting in composing and preparing office correspondence related to team needs.
Supports planning of meetings for both ATI staff and external partners, including coordinating meeting logistics and preparing meeting materials in liaison with Logistics Coordinator
Support staff travel arrangements ensuring tight schedules and well-articulated itineraries
Provide reception back up and other related support while the Administrative Assistant is away
Other duties assigned by the Chief Financial Officer and Operations Manager

REPORTING
The Administrative Support Coordinator will report to the Chief of Party.
QUALIFICATIONS:
Required:

Bachelor’s Degree in business administration/Management or similar with 7+ years of progressively responsible administrative experience or 9+ years of progressively responsible administrative experience
An articulate individual who possesses excellent communications, personnel, and office management skills and who can relate to people at all levels of an organization
An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
Ability to perform high-level duties with a minimum of supervision
Strong English writing and speaking skills required
Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred

Apply via :

fs23.formsite.com