ADMINISTRATIVE OFFICERS – AO/04/2022
Reporting to the Managers at HQ or Branch Offices, the Administrative Officers will be responsible for performing a wide range of administrative and office management activities to facilitate the efficient office operations.
KEY RESPONSIBILITIES
Office Administrative management
Schedule and coordinate meetings & appointments internally and externally
Prepare meetings schedules, agenda, meeting packs and minutes in an efficient and professional manner
Electronic and physical records management, maintaining up to date inventories & databases and facilitating retrieval of documents
Follow-through on approvals, agreed action points and provide progress reports
Administrative coordination of cross departmental initiatives e.g invoicing, procurement among others to ensure tasks completion
Receiving enquiries from members and clients via phones or digitally, screening & transferring to the relevant managers /officers for attention
Attending to FKE guests and clients ensuring the Federation’s image and reputation is always upheld
Mailing, correspondence & filing system management
Provide secretarial services to the assigned departments by typing, photocopying, scanning, and mailing documents
Draft documents, correspondences, reports, and memos as assigned
Provide administrative support in coordinating institutional events such as trainings, conferences, and virtual meetings
Mobilise and registerer members to attend institutional events such as trainings, AGMs and conferences whether physical or virtual
Make travel arrangements, book hotels and source for other service providers as may be guided
Conduct basic research on assigned areas and prepare summaries and reports
Maintain a contacts database and directory
Perform assigned memberships related duties
Prepare and provide periodical reports on assigned roles
Perform any other duties as required.
QUALIFICATIONS AND EXPERIENCE
Bachelor of Business Administration degree/Office Management or a related discipline
Post Graduate Diploma in Secretarial Studies will be an added advantage
Minimum 5 years working experience in a similar role in a busy organisation
Training and experience in HR related duties will be an added advantage
KEY SKILLS, COMPETENCIES AND DESIRED ATTRIBUTES
Administrative and Secretarial skills
Digitally savvy
Strong positive Interpersonal and relationships management skills
Strong organizational skills and attention to detail
Strong oral and written communication skills
Records management abilities
A person of Integrity who is dependable and can uphold confidentiality
Excellent work ethics and Etiquette
Resilient, able to multi-task and manage diverse tasks simultaneously
Willingness to work in any of the FKE offices (HQ or branch offices)
go to method of application »
Interested candidates who meet the above requirements should submit their application (indicating current and expected salary), and detailed Curriculum Vitae with 3 professional referees through: Recruitment@fke-Kenya.org indicating the job title and reference number on the subject line to reach us not later than April 20, 2022. Only shortlisted candidates will be contacted.
Apply via :
Recruitment@fke-Kenya.org
