Administrative Officer and Procurement Assistant

Main Purpose of Job
To assist in the provision of Administrative & Procurement support to the Corporate Services Team for the British High Commission, Nairobi
Main Duties and Responsibilities
General Administration:

Maintain and update procurement records including filing of contracts, develop and maintain a filing system, binding & scanning of documents, updating contractual documents
Schedule and coordinate Corporate Services Meetings including organizing meeting rooms or via Microsoft Teams, taking notes and minutes in meetings, Preparing documents for meetings
Maintain and update the contact lists of all corporate services contracts/supplier list
Assist in the preparation of regularly scheduled reports

Procurement/Compliance

Assisting the Procurement Section in overseeing the compliance and execution of Corporate Services procurement requirements
Assist in ensuring the Foreign Commonwealth and Development Office (FCDO) Procurement Procedures are adhered to at all time by Corporate Services and other Partners Across Government(PAGs)
Assist in Providing training on Procurement in the FCDO, Purchase to Pay Process, raising requisitions and Supplier Maintenance Forms
Support in maintaining the Financial Performance and Compliance Indicators (FPCI) Scores

Essential qualifications, skills and experience

A  degree in any business related field;
Experience in Procurement Management and Project Management
Experience of administrative work and office management;
High level of proficiency in MS Office particularly MS Excel and word, would be advantageous

Desirable qualifications, skills and experience

Project management experience from conception to delivery ideally within a procurement context
Experience working with an ERP System
Experience of developing good working relationships with key stakeholders at all levels

Required competencies

Seeing the Big Picture, Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace, Engaging Internationally

Apply via :

fco.tal.net