Job Purpose:
This position exists to provide administrative and logistical support in all end-to-end Admin functions in a manner that contributes to the development of a customer service-oriented culture that values proactivity, continuous improvement, innovation, and high performance.
Main Responsibilities:
Assist in the management of office facilities, repair, and maintenance of the physical infrastructure, office equipment, and machinery.
Assist in maintaining University vehicles i.e., servicing, cleaning, insurance, and fueling while ensuring proper vehicle movement records.
Effective management of the parking allocations for students, staff, and visitors.
Participate in the preparation of admin operational reports and schedules for decision-making.
Process routine utility payments e.g., electricity, water, sanitary disposals, etc.
Participate in the management of physical grounds as a source of revenue for the University.
Ensure that the University offices and grounds are kept clean at all times.
Participate in the management of the allocation of office space, and lease agreements, and ensure the availability of office equipment, furniture, and working materials to every member of staff.
Filing, storage, and security of University administrative documents as per policy.
Participate in supervising maintenance and administrative projects.
Participate in the development and monitoring of procedures or processes related to check-in, check-out, room changes, key control, office allocation, maintenance/custodial complaints, vandalism concerns inventory, etc.
Ensure a green campus by mowing lawns and maintaining the fences.
Work closely with the Students’ Welfare Department in the processing and follow-up of Kenya Pupils Passes and Work Permits
Perform other duties/projects as assigned by management from time to time.
Minimum Academic Qualifications and Experience:
Bachelor’s degree in business related courses or Social Sciences with at least 1 year relevant experience.
Those working in a university setup will have a definite advantage
Conversant with regulatory frameworks and best practices.
Demonstrated ability to handle multiple and conflicting priorities, and work under strict deadlines.
Good communication and interpersonal skills.
Computer literate in MS Office suites i.e., Word, Excel, and PowerPoint.
Applications should be emailed to job.application@aiu.ac.ke ensuring the vacancy code is in the subject line. The applicant should attach, a cover letter, detailed resume, copies of academic credentials, and duly filled job application form. The deadline for application is 27th October 2023 at midnight.
Apply via :
job.application@aiu.ac.ke
