Summary of Key Functions:
Provision of administrative and logistical support
Provision of support to office maintenance and assets management
Support to knowledge building and knowledge sharing
Provides administrative and logistical support, focusing on achievement of the following results:
Maintain a record of all incoming shipment, customs clearance arrangements, preparation of documents for UNOCHA shipments (received/sent), arrangements for shipments. Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance.
Support to staff members and their dependents by processing requests for visas, identity cards and other documents in accordance with requirements of the United Nations and national government.
Extracting, inputting, copying and filing data from various sources.
Maintenance of HR and other files in the OCHA Somalia Admin & Finance Unit
Raise discrepancy report if appropriate
Coordinate the movement of received goods from the receiving area to the requisitioner/end user
Provides support to office maintenance and assets management, focusing on achievement of the following results:
Collection of information on assets management, maintenance of records and files on assets management.
Support data enrichment of assets and serialized equipment in Umoja
Support data enrichment of other equipment, such as attractive items
Assist in OCHA Somalia physical inventory exercises
Assist in the management of physical receipt of goods and equipment, tagging and data enrichment in ERP system Umoja, incl. allocation and tracking of equipment amongst users
Assists in the management on physical assets disposal, including document preparation.
Ensure proper recording and filing of property receipt and disposal documents
Maintenance of files and records relevant to office maintenance.
Provides support to knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
Participation in the training for the operations/projects staff on administration.
Contributions to knowledge networks and communities of practice.
Requirements:
Education:
Secondary education with a combination of three (3) years of relevant working experience is required.
Relevant certificates in Umoja or other UN ERP system is an advantage.
Experience, Knowledge, and Skills:
A minimum of three (3) years of relevant administrative experience is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
Experience in handling of web-based management systems preferable UMOJA
Demonstrated knowledge and professional experience in conducting physical inventory of assets is required.
Certificate in Umoja Property Management – data enrichment is an asset.
Language requirements:
Fluency in written and spoken English Language is required.
Fluency in written and spoken Local language – is required
Core Competencies.
Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively : Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously : Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility : Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination : Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner : Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Apply via :
estm.fa.em2.oraclecloud.com
