Job description
Nova Pioneer is looking for a superstar Administrative Associate/Receptionist to provide services in administration, discharging clerical and secretarial duties that facilitate the smooth working of communication internally and externally, as directed by and in consultation with the Operations Department and the Office of The Principal and other such managers as may be designated. This role has a strong element of Public Relations of the Primary School, both internally and externally.
Our Team Culture Is Designed To Reinforce Our Vision
We model the growth mindset we want our students to embody: you are challenged every day and, as a result, you grow more than at any other point in your life
We pursue excellence in every detail and do whatever it takes to produce great work quickly
We are radically open: we share tough messages and our own vulnerabilities because doing so helps us grow
We put our students before our team, and our team before ourselves
We bring infectious energy, enthusiasm and fun to everything we do because joy fuels the hardest work and learning
You Will
ABOUT THE ROLE
Live the Nova Culture
Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
Make and receive phone calls on the school’s telephone lines
Schedule meetings for The Principal in line with the diary
Facilitate the Public Relations function of the front office
Prepare documents ahead of internal meetings as directed by the Principal (photocopying, binding, filing etc.)
Prepare of documents ahead of external meetings as directed by the Principal (photocopying, binding, filing etc.)
Prepare documents for internal display on pin-boards or notice boards
Respond to routine correspondences and send out scheduled communications
Keep custody of the pupils’ attendance registers and any confidential documents on behalf of the Principal
Manage petty cash
Any other duties as assigned by your manager
About You
A people-person with great memory and organizational skills
You love detail and accuracy
You have previous experience developing warm working relationships with parents and 3-10 year old children.
You have 2-3 years’ experience in front office management
You have a Diploma or Degree in Office Administration and possess HR knowledge and skills
You reside in and around Juja/Thika Road/Ruiru or are willing to move in order to be close to work
Does working at Nova Academies excite you? If you’re a great fit, we will drop everything and call you immediately.
Please note: Where a copy of your resume is required, copying and pasting from a formatted document e.g. Microsoft Word® may not result in the formatting transferring correctly to the final resume. You are encouraged to attach your resume in Microsoft Word® or PDF format to protect formatting.
Applications will be reviewed on an ongoing basis until the right candidate is identified. Only qualified candidates will be invited for interviews. If you do not hear from us within 8 weeks of submitting your application, please consider your application unsuccessful.
