Department: Operations-CRS Kenya – Somalia
Band: 4
Reports To: Senior Officer – Supply Chain
Country/Location: Kenya/Nairobi
Job Summary:
You will help coordinate activities related to asset management, inventory of asset, goods and commodities, monitoring of asset location and dispatch in support of the delivery of high-quality programming to the poor and vulnerable. You will coordinate payment related to procurement of goods, assets, commodities and other procurement processed, except travel, accommodation and conference facilities; help to ensure goods entrusted to the organization by donors are maintained applying established standards and in compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements.
Job Responsibilities:
Coordinate activities to ensure regular and proper inventory count and reporting are conducted, in compliance with the agency policies and procedures related to inventory management and in line with donors’ requirement.
Conduct routine inspections and take immediate action to eliminate damages and deficiencies on country program assets, goods and commodities.
Coordinate with the logistics team to schedule the timely independent inventory count in line with the agency policy requirements and donors’regulations
Ensure inventory reports done accurately, up to date and timely submitted
Coordinate the preparation of procurement ‘suppliers and vendors payment; Responsible for ensuring accuracy and completeness of payment required supporting documentation
Ensure submission of full package of payment request timely to Finance; Follow-up with Finance the status of submitted payment request to ensure suppliers/vendors are timely paid
Ensure accurate and timely communication to suppliers and vendors related to status of payment of accepted invoices; Play the role of main contact person for payment
Ensure Supply Chain department files are in compliance with the agency policies and procedures and meet donors’ requirements and regulations
Support the Logistics Officer in preparing the country program DA 1 Forms. Ensure accuracy, quality and correct data reported in the DA 1 Form; Ensure timely approval of completed DA 1 and support the Logistics Manager to get the DA1 ready for submission to the government of Kenya related office
File and distribute documents as required and assist with the preparation of reports related to goods movements, damage, or loss, inventory stock control, and warehouse activities.
Background, Experience & Requirements:
Education and Experience
Diploma in Business Administration, Accounting, Procurement, General Stock Management, Or related field
Minimum of 2 years work experience in inventory or warehouse coordination, preferably with an international organization.
Knowledge and understanding of inventory management and control principles.
Ability to manage manual workforce
Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) is a plus.
Personal Skills
Good coordination, prioritization, and time management skills
Ethical conduct in accordance with recognized professional and organizational codes of ethics
Good communication and relationship management skills
Proactive, resourceful, solutions-oriented and results-oriented
Required/Desired Foreign Language
Fluent in reading, speaking and writing English
Internal: Supply Chain staff, Admin, Finance, Fleet,
External: Suppliers, vendors,
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Trusting Relationships
Professional Growth
Partnership
Accountability
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
