Job Description
General efficiency and cohesion of functions within the departments.
Candidate profile
Secretarial & Administrative& skills,
Office management.
Planning & organization skills.
I.T. Skills
Good interpersonal and communication skills
Additional Information
The above-mentioned vacancy has arisen within the Operations/HSEQ Department. Reporting to the Operations/HSEQ Managers, the incumbent shall be responsible for the following: –
Operations/HSEQ Managers diary: Coordination of Operations/HSEQ Manager’s diary and his office functions.
Travel & Accommodation: In liaison with HR & Administration, coordinate travel & accommodation for the departmental staff, as well as Delegates on Mission to the affiliate. Ensure that the payments for the same are processed on time.
Leave & Organogram Management: Draw the Departmental Leave Plans and ensure implementation. Keep the organograms updated.
Depots Coordination: Coordinate depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.
General secretarial duties:
Manage entire chain of documents movement to include digital archiving.
Housekeeping for the departments.
Follow-up on ongoing programs e.g. Share Capital / Online trainings / Surveys etc.. to ensure timely completion and possible 100% rate participation.
HSEQ: Observe safety and security as prescribed by HSEQ guidelines.
Any other duties commensurate with this role
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