ABOUT THE ROLE
You will:
Schedule meetings for the School Principal in line with their diary
Facilitate the public relations function of the front office
Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)
Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)
Keep custody of the students’ attendance registers and any confidential documents on behalf of the School Principal
Maintain the school’s student roster (termly) and update it as necessary
Maintain The Principal’s Google calendar, scheduling meetings, calls, virtual/teleconferences, and attend to meeting logistics so that meetings are started on time with full participation
Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails
Coordinate travel and accommodation for the School Principal
Handle invoices and transportation requests for the School Principal
Facilitate logistical arrangements for weekly, monthly and quarterly meetings
Provide administrative services and take minutes for various meetings when required
Receive guests and/or visitors for the Principal as well as any other visitors in the network office
Assist in managing PTA communications and meetings
Issue materials/stationery to team mates.
Maintain and update the inventory tracker and raise stationery requisitions.
In addition to these typical duties, may perform other duties as assigned and required
Finding ways to improve administrative processes
Prepare communications, such as memos, emails, invoices, reports and other correspondence
Create and maintain filing systems, both electronic and physical
ABOUT YOU
You have a Diploma or Degree in Office Administration and possess HR knowledge and skills.
You have 2-3 years experience in Front Office Management, preferably of an established startup, large company, or a school
You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
You demonstrate capacity to analyze complex situations and solve problems
You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
You have the ability to exercise discretion in handling sensitive matters
You have a flexible and adaptable approach to work
You are proactive and have an enthusiastic approach to work
You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
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