Job Details
Welcoming visitors, determining nature of business, and directing them as appropriate.
Ensure that the office is cleaned at the right time and the reception reflects the values of Tupime Kaunti Project and Palladium as a whole.
Maintain a record of office supply inventories and monitoring usage.
Maintain staff administrative database that include telephone contacts, Staff welfare updates, alternative email contacts, etc.
Ensure well-functioning of office equipment. Any repair works (electrical, plumbing, furniture) are reported and plans for repairs made.
Answering incoming calls and forwarding calls and messages to appropriate personnel.
Sorting and distributing incoming mails, invoices and other documents, prepare outgoing mails for pickup and/or courier.
Requesting for Petty Cash to cater for miscellaneous expenses.
Handle access to the office by issuing out keys, and maintaining their records
Providing needed administrative support, and
any other duties assigned by management
Desired Qualification
A Diploma in Business administration, Secretarial studies, Front office management or any other related field
At least one-year experience in a busy working environment, preferably an NGO is an added advantage
Strong written and verbal communications skills; fluency in English
Good interpersonal skills
Kenyan National
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