Key Tasks and Responsibilities
Carry out office administration and handle enquiries from visitors to the Branch.
Handle correspondence, telephone calls, office documents and equipment.
Ensure good Branch office layout.
Plan and organize meetings/workshop/conferences and seminars for the Branch.
Ensure security of Branch office records, equipment and documents including classified materials.
Arrange for Branch meetings by ensuring that files and documents needed for the meetings are ready.
Prepare responses to general and routine correspondence.
Develop and maintain office systems including records management.
Maintain Branch office property inventory.
Sort all incoming mail and submit them to the appropriate staff for action.
Guide and supervise outsourced support staff.
Maintain office and equipment in good working conditions.
Store, retrieve and integrate information for dissemination to staff and other Branch Stakeholders.
Manage front office including ambience, tidiness and promotional materials display.
Receive hand delivers mails and dispatches the same to Branch registry.
Replenish Branch reception reading and other materials.
Oversee the provision of stationery, water and other refreshments for Branch Staff and Visitors.
Manage cleanliness of the Branch offices.
Liaise with Occupational Health and Safety Representatives and ensure workplace safety measures are maintained.
Updating of leave schedules at branch levels.
Perform any other role as assigned from time to time.
Qualifications
Diploma / Higher Diploma in Business Administration or a related field
At least Three (3) years experience in a comparable role.
High integrity and ethical practice
Communication and interpersonal skills.
Organization skills.
Ability to prepare reports.
Attention to detail.
Knowledge in use of Microsoft office packages.
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