Job Details
The Administrative Assistant shall be reporting to the Senior Finance Director and will provide administrative support to the Senior Finance Director& Finance team on different project activities.
The role involves performing daily routine tasks on finance and procurement as key areas.
Key Accountabilities:
Manage the Senior Director of Finance & Administration’s diary, correspondence, travel and accommodation and booking flights as well as relevant documentation (TAF/TEV) for staff.
Provide administrative services to all programs, finance and administration for various project teams in addition to providing rapporteur services for departmental and other meetings.
Develop and manage an efficient and effective filing and documentation system for the office of the Director of Finance and Administration.
Receive and coordinate functions for finance & administration and HR departments procurement needs including raising requisitions in Serenic and follow up to ensure timely delivery of goods/services in addition to backstopping for the Procurement team.
Track admin budgets, invoices, attach them to the paperwork – LPO and forward for processing.
Provide effective support to the Country Procurement team by taking Minutes and keep records as well as perform any other duties as may be assigned.
The successful candidate should have a Bachelor’s Degree in Business Administration or an equivalent from a recognized University.
He/She must have at least 5 years’ administrative support experience in a similar role preferably in NGOs.
The candidate should be detail-oriented, willing to learn in a fast-paced office environment.
Prior working experience in procurement and finance will be an added advantage.
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