Responsibilities:
Manage immigration processes, including online procedures for Work Permit (WP), Special Pass (SP), and Alien
Card applications and extensions– short and long term
Maintaining a schedule of WP/SP and providing timely notifications at least two months prior to expiry.
Oversee bid and performance security bonds logistics, and assist in the preparation of tenders/bid documents when necessary.
Administration, Allocation and Maintenance of expatriate accommodation.
In charge of ALL expatriate logistics on arrival in Kenya.
Office cars and drivers’ rotas, schedules and planning.
Tallying and keeping tab of fuel vouchers.
Handling all travel and booking arrangements for staff members and any office events.
Filing and managing all agreements and contracts in soft & hard copies while maintaining an indexed system with agreement dates, and providing advance notice at least three months prior to expiry.
Maintaining confidentiality and upholding strict measures to safeguard sensitive information.
Taking responsibility for office maintenance, ensuring a clean and organized workspace.
Ensuring that the office is sprayed every fortnight to maintain a healthy environment.
Maintaining stock of all office supplies stationery, printing etc.
Any other office admin duties that may be allocate
Minimum Requirements:
Bachelor’s degree in Business Administration or related field preferred.
4+ years experience in administrative roles, preferably in a similar capacity.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and as part of a team.
High level of commitment to duty, and discipline.
Unquestionable level of integrity
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