Job Description (Roles and Responsibilies
Main Purpose of Job:
Working within the Counter Terrorism and Extremism Network (CTEN), the successful candidate will be responsible for providing administrative support to ensure the efficient running of the section and effective management of CTEN team resources. This role is an opportunity to support a high profile foreign policy priority by helping tackle terrorism in line with international human rights standards.
The successful applicant will have an interest in security and justice issues and be able to use their administrative skills to deliver in a fast paced environment.
Roles and Responsibilities (What is the jobholder expected to achieve?):
Provide administrative and clerical support to the team in order to ensure effective and efficient operations
Support the Head of the CTEN through effective diary management and by facilitating travel and meeting requirements
Oversee the CTEN’s operational budget by monitoring expenditure, collating forecasts, processing expense claims and reviewing all purchasing requests to ensure audit procedures are followed correctly
Organise official incoming visits and events for the CTEN section, including drawing up programmes, arranging transport, hotel bookings, etc.
Provide project support to Programme Officers in all administrative aspects of project management
Act as the key contact point within the team for IT, technical, human resource and operational requests
General office management including printing, photocopying, filing, supervision of cleaning, etc.
Essential qualifications, skills and experience
Ability to plan ahead and prioritise effectively
Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel
Experience of budget management including monitoring spend and processing invoices
Ability to produce clear and accurate work with attention to detail
Strong communication skills
Ability to meet deadlines in a fast paced environment
Ability to work independently and use initiative to solve problems
Can support colleagues when under pressure and able to contribute to cross-team working
A flexible and proactive approach
Desirable qualifications, skills and experience
Previous experience as a PA
Previous experience in project management
Required competencies
Seeing the Big Picture, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
Starting monthly salary (KES)
144,401 full time 36.25 hours per week ( if working part-time, salary will be prorated)
Start Date
1 November 2018
