Job Description
This will be a short term contract.
The right candidate should be competent in working with an Executive Director.
Duties and Responsibilities
Receive telephone calls and take messages in the absence of the Director.
Read, monitor and respond to email on behalf of the Director.
Plan and organize meetings, appointments and prepare traveling itineraries where necessary.
Take minutes during staff meetings, type and distribute them accordingly.
Prepare presentations where required to.
Manage and review filing.
Order stationery and office equipment as and when needed.
Maintain a neat, clean office at all times.
Qualifications Knowledge and Experience:
A Diploma or Higher National Diploma in Business Administration, or relevant qualifications from a recognized university
Minimum 3 years’ experience working at a similar level
Must be proficient in MS Office Suite of Packages
Must have accuracy and keen attention to detail
Excellent time management and organizational skills
Proactive and self-motivated with the ability to work under minimal supervision
Excellent verbal and written communication skills.
Excellent time keeper and customer oriented.
Professional appearance
Relevant Skills
Interpersonal skills – must be able to communicate to external clients, upper management and other employees.
Organizational skills – must be able to schedule meetings, file, make travel plans and keep the Director organized.
Communication skills – must be able to develop superior communication, take minutes and listen well.
Attention to detail
Discretion – position holder will be privy to information that must be protected, so being able to maintain utmost confidentiality and exercise discretion is essential for success in this job.
Computer Skills – must demonstrate ability to write emails, print and scan documents, create PowerPoint documents and use a variety of computer packages.
