Administrative Assistant

Job Salary: 25,000 – 30,000 Location: Kitisuru, Nairobi
 
Our client, a growing audio-visual production company, is looking to hire an Administrative Assistant. The incumbent will be responsible for working on a wide variety of office duties and client projects to support the organization’s growth.The main purpose of the job is to ensure the efficient day-to-day operation of the office and support the work of management and other staff
 
Tasks and Responsibilities of the Admin Assistant
 
Answer and direct phone calls
Organize and schedule meetings and appointments
Represent and attend client meeting on behalf of the company as needed
Administer petty cash according to established procedures
Produce and distribute correspondence memos, letters and forms
Maintain contact lists
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Liaise and coordinate with vendors and suppliers
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Customer relations
Provide support to the CEO as and when required
 
Admin Assistant Key Qualifications
 
Bachelor’s degree/Diploma in Marketing, Business Administration
More than 2 years proven administrative assistant, marketing experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficiency in MS Office, Social Media platforms (Facebook, Twitter, Instagram)