Administrative Assistant

Job description
Lendable is looking for an Administrative Assistant who will be responsible for managing the office, preparing regular reports (e.g. expenses and office budgets) and organizing company records. They will also help the company management and employees when needs arise.
Job Responsibilities

Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Working with the HR team to apply for employees’ special passes, work permits, investor permits, multi journey visas etc.
Managing company/office expenses on the company’s expense application Concur
Ensuring the office’s recurrent office bills (water, electricity) are paid on time
Oversee facilities services, maintenance activities and trades persons (e.g. electricians)
Monitor costs and expenses to assist in budget preparation and managing the operations within this budget
Booking flights for the employees
Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
Filing and keeping track of all the company’s receipts
Organize and supervise in-house or off-site office activities (renovations, events, parties, conferences etc.)
Liaise with facility management vendors, including cleaning, catering and security services
Helping the operations team with collecting signatures for the deal legal documents and sending the documents to the lawyers for registration
Renewal and follow up for all business permits and licenses
Keeping track of all the office assets and ensuring asset allocation details are well maintained.
Organize purchase of electronics for the office and new hires
Assist in on-boarding new hires
Coordinating office deliveries
Any other admin roles that may come up from time to time or as may be directed by management
Does this sound like you?
Bachelor’s degree in Business Administration/Management, Communications or related field.
More than 3 years proven administrative assistant or office manager experience
Knowledge of computer systems, office management systems and procedures (MS office, Google suite)
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Start-up experience is an added advantage
A team player with leadership skills
Can work under minimum supervision
Strong organizational and planning skills.