Job Summary
Administrative Assistant will perform a variety of administrative tasks, office management, time management and customer service.
Reports to: The Seminary Provost.
Responsibilities
Assist with daily administrative tasks, including filing, data entry, and record-keeping.
Manage calendars, schedule appointments, and coordinate meetings.
Prepare and distribute correspondence, memos, and reports.
Handle incoming calls and emails and respond to inquiries.
Coordinate travel arrangements and accommodations for staff and guests.
Order office supplies and maintain inventory levels.
Assist with project management tasks, such as tracking deadlines and deliverables.
Provide support to managers and employees as needed.
Rack daily expenses and prepare weekly and monthly reports for accounts.
Take minutes during staff and Board meetings.
Research, collate and create presentations for seminary dissemination.
Perform other administrative duties as assigned.
Requirements and skills
Committed Christian living a life of holiness.
Diploma in Secretarial studies, Front office operations, or Business Administration/Mgt.
Three (3) years experience as an Administrative Assistant or in a similar role.
Excellent MS Office suite knowledge.
Outstanding organizational and time management skills.
Familiarity with office gadgets and applications (e.g. e-calendars/machines)
Excellent communication and interpersonal abilities.
Ability to multitask, attention to detail and prioritise tasks effectively.
Ability to work independently with minimal supervision.
Fluent in English and Swahili.
Interested and qualified candidates are advised to send five (5) hard copies of their applications to the address below. The applicants are asked to contact their referees to write recommendation letters to the University in sealed envelopes before the deadline. Only shortlisted candidates will be contacted.Letters addressed to:
Provost
Kenya Highlands Seminary
P.O Box 123 – 20200 Kericho
Applications are to be received on or before Friday, 11th October 2024 at 17 hrs.
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