Job Details
Handling all phone inquiries within capacity
Managing the reception area
Arrange “callbacks” to protect bosses time especially when he is busy and route calls elsewhere as needed.
Screen visitors to control interruptions
Provide back-up data as needed to direct visitors to the relevant staff member after inquiry on what is needed
Arrange meeting facilities and act as recording secretary, prepare action minutes
Relieving the management of administrative detail in all projects
Take initiative on requests and inquiries of administrative nature
Clearly label and file product documents
Check deadlines on incoming requests such as product purchases and redemptions
Receiving all incoming mail and documents and forwarding to relevant departments and owners
Handle and dispatch all international outgoing mail (Aramex & DHL)
Receive and promptly place lunch orders with relevant restaurants. Ensuring up to date records and receipts of all foods ordered
Ensure cuttings of audited and unaudited financials are submitted to Operations Department
Admirable Qualities
Effective communicator
Professional
Exceptional interpersonal skills
Good listening Skills.
Multitasking capabilities
Organizational abilities
Technical prowess
3-5 years of experience in a high preasure environment
Positive Attitude
Organizational Ability
Consistent Dependability
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