About the Job
Administrative Assistant 2 is the focal person for all ICRC /SRCS related financial accounting and administrative issues. He/she provides support to Somali Red Crescent Society (SRCS) finance and administration offices in Somalia. He/she prepares, reconciles and analyses the accounting records, financial reports and returns from SRCS finance offices in Hargeisa and Mogadishu.
He/she closely works with Finance office in Nairobi and the Cooperation field team based in Somalia.
This is resident/National position based in Nairobi, Kenya.
Duties and Responsibilities
Receives all financial documents submitted by the SRCS finance offices in Hargeisa and Mogadishu and crosschecks documentation accordingly
Ensures accuracy and completeness of accounting transactions in accordance with the ICRC financial procedures and confirms that all transactions have all the necessary supporting documents
Ensures the respect of financial procedures and reporting by the SRCS concerned in accordance with International Accounting Standard as guided by the ICRC Finance & Administration manual and as per Joint ICRC-NS Finance Working Agreement
Prepares monthly financial statistics, reports and submits to Cooperation Coordinator
Performs regular integrity checks of accounting entries and account balances
Provides adequate financial information to the SRCS Finance responsible and other relevant Finance Officers
Prepares correspondence, internal presentations, meeting minutes and shares information among users
Updates the timeline, tables and charts, schedule and other tools and follows up on invoices
Prepares for meetings by setting up rooms and materials, including technical set up for conference calls, presentation and video conferences
Organizes for seminars, training sessions, workshops and liaises with internal and external stakeholders
Updates files and ensures proper filling of documents for future reference and audit purposes
Provides support to other departments and responds to semi-routine and non-standard inquiries when need be
Maintaining cordial relationships with the SRCS counterparts and other stakeholders
Minimum qualifications and required competencies
Diploma in Business Management, Business Administration or any other relevant field of study
3 years’ experience in a similar field of activity within a Humanitarian environment
Ability to work well independently and within a team
Excellent numerical ability and attention to details
Good analytical, organisational and communication skills
Fluency in written and spoken English and Somali language
Proficiency in MS Office suite. Advanced level Excel skills will be an added advantage
