Reporting to the Shared Services Centre Manager the Administration Officer will work towards ensuring efficient operations.
Admin Job Responsibilities
Execute Shared Service Centre administrative services on behalf of the business units as per set policies, standards, and service level agreement.
Facilitate staff local and international travel and support protocol facilitation.
Manage WWF-Kenya’s facilities including general maintenance, management of external contractors, and implementation of planned and on-going repairs of general works.
Generate initial purchase requisitions for the relevant SSC function.
People management of the Office Assistants, and Drivers while building their capacities.
Direct and plan essential central services such as reception activities, cleaning, catering, and waste disposal and recycling.
Support the SSC team to deliver effective and efficient service to client units.
Maintain records of daily visits in the log book and sorts deliverable items in accordance to delivery route in order to ensure efficiency.
Assist in the preparation of tender documents and logging documentation throughout relevant stages of the procurement process.
Monitor all visitors to the office; provide assistance to visitors by providing directions and accurate information related to WWF-Kenya.
Carry out periodic controls to ensure that the filing systems are properly used and that documents are regularly filed and easily accessible.
Develop and maintain an archive policy for the office based on contractual and legal requirements.
Support the field offices to manage their administrative tasks.
Qualifications for the Admin Job
Bachelor’s Degree in Business related disciplines or equivalent;
3 years relevant experience in similar employment.
Strong leadership, people, organizational and administrative skills;
Highly analytical and interpretative problem solving.
High level of integrity
Computer literacy and MS skills
