Job Responsibilities
Responsible for office catering services i.e. staff tea, management/board meetings.
Responsible for payment of all KDL monthly utility bills (in all branches) g. rent, water, electricity, telephone etc.
Responsible for repairs on electronic, accessories, furniture, vehicles, rented buildings in conjunction with Building manager, etc.
Responsible for application and renewal of business licenses with various governments (National or County-where we trade) and any other Govt regulatory (NEMA, KEBs, KDB, DOSH, etc).
Manage all the company’s general insurance policies on various risks covers taken by KDL.
Manage brand license for our sales distribution and marketing vehicle with the county governments – inspectorate departments
Coordinate with the HRM and the purchasing departments for provision of Staff uniforms
Responsible for office cleanliness and safety
Requisitions to procurement department for onward sourcing for all administration items. Approved must be done by HOD.
Maintain assets register as well as assign, withdraw, transfer and evaluate assets accordingly.
Monitor and report cans and crates assets status in liaison with Sales Administration Manager and G M – Factory
Manage all company furniture and fittings, utensils and other miscellaneous items.
Responsible for all movable and immovable assets and monitor the physical conditions.
Initiate the process of buying office equipments in liaison with user department.
Require line managers to account for assets allocated to their departments.
Coordinate the disposal of assets in coordination with the FD after HOD and GP Board committee has written off such assets.
Administration of staff medical scheme, leave, welfare matters, disciplinary cases for junior staff, etc.
As principle assistant to the Human Resources Manager, handling any other staff matters as guided.
Any other duties as may be directed by the management.
Qualifications
Degree in Human Resource Management or in Business Administration
Higher Diploma in Human Resource Management
A member of Institute Of Human Resource Management (IHRM-K)
5 years progressive experience as a Administration Manager or a Human Resource Manager
Should proficiently possess technical skills, soft skills, hard skills, interpersonal and management skills;
Strong customer focus and problem solver;
Strong communication skills and superb inter-personal skills;
High level understanding of planning, forecasting and strong financial experience;
Tactical focus, flexible & change maker;
Leadership through influence and effective conflict resolution;
Should have a good track record and of unquestionable integrity;
