Job Description
Job Responsibilities
Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Manage schedules and deadlines.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Monitor costs and expenses.
Oversee facilities services, maintenance activities and trades persons (e.g. electricians).
Organize and supervise other office activities (renovations, event planning etc.).
Ensure operations adhere to policies and regulations.
Keep abreast with all organizational changes and business developments.
Maintain the office condition and arrange necessary repairs.
Partner with HR to update and maintain office policies as necessary.
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements etc).
Liaise with facility management vendors, including cleaning, catering and security services etc.
Qualifications
3+ experience as administration manager or equivalent position.
In-depth understanding of office management procedures and departmental and legal policies.
Experience in new office setup and/ or office relocation, decoration and partitioning, Office equipment deployment & installation.
Start-up experience is an added advantage.
Proficient in MS Office.
Excellent organizational and multi-tasking abilities.
An analytical mind with problem-solving skill.
A team player with leadership skills.
BSc/BA in business administration or relative field.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills in a fast-paced environment.
A creative mind with an ability to suggest improvements
