Administration Assistant ALP Teacher Liaison Officer

Reporting to the Administration Officer the Administration Assistant will be responsible for NRC’s reception area and for giving administrative support at the Nairobi office. This is a temporary post for a period of six months.
Job description
Welcome visitors to the NRC office, and direct them accordingly
Adhere to NRC policies and procedures
Receive incoming calls and make outgoing calls according to needs
Ensure order and cleanliness of the reception area
Receive, distribute and register faxes, mails, documents and reports
File administrative documents according to procedures
Arrange for staff and visitors, flight bookings, transport and accommodations
Make appointments and keep itineraries for the Regional and Country Director and NRC visitors when required;
Implement NRC Terms and Conditions of service, policies, and procedures.
Receive and record all incoming deliveries (correspondences) and liaise with the appropriate members of staff for the delivery and distribute letters into respective pigeon holes or offices Occasionally assist in the preparation of large mail shots and preparation of materials for events
Assist in any administrative matters: filing, typing, updating of contact lists.
Receive and reconcile all flight and accommodation invoices
Filling in for the Executive Assistant when needed.
Fulfil any other related duties as instructed.
Sit in for the Admin Officer when absent or on leave
Qualifications
Experience from working with administration
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own skills/profile
Good oral and written communication skills
Good interpersonal skills
Good cultural awareness and sensitivity
Presentable, friendly and patient
Basic Computer skills in MS Office Word and Excel, and Internet
Knowledge of English language
Education level
College / University, Bachelor’s degree
Personal qualities
Planning and delivering results
Coping with change
Working with people
Handling insecure environments
Language
English
We offer
Duty station: Nairobi
Contract period: 6 Months
Salary/benefits: According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Nairobi.
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