Job Summary:
The Admin & Office assistant is responsible for the majority of administrative duties in the office.
Minimum Qualification:
Bachelor or Diploma
Experience Level: Intermediate level
Experience Length: 1-2 years
Job Description/Requirements
Office Manager Job Summary
This person will manage employee records, organize files, answer calls, and provide support for the entire company. As administrative assistant, the ideal candidate will be highly organized and able to handle financial records and expenses.
Duties and Responsibilities
Administration
Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
Keep all Group’s projects on schedule by updating and managing delegated tasks and managing respective contracts
Provide professional and excellent level of customer service with existing customers via follow-ups
Maintain procedures manual to ensure consistent performance of routines
Arrange call backs to clients
Handle correspondences, letters and emails and forward them to the relevant persons (where necessary)
Keep account recordings of petty cash vouchers, book filing and keeping
Take minutes and meeting briefings
Develop and implement strategic business interests with the Managing
Maintain all corporate
Track, document and report procurement approval documentation with the concerned
Prepare and control administration budget estimates and maintain expenses, inventory controls and make recommendations to the management.
Recommend management actions to improve standard operating procedures
Record all purchase requirements and purchase office materials, sample materials needed and approve supply
Varied experience with tendering, procedures, preparation and processes is a
Personnel Management
Recruit, hire and manage leave entitlements of casual staff
Supervision and overseeing the operations of the cleaning section
Manage the staff, schedule and assign work
Organizing and supervise trainings
Prepare job descriptions
Maintain human resource policies and procedures and confidential personnel files as necessary
Reports
Co-ordinate and prepare key documents for the Managing Director and ensure that all relevant information is provided prior to appointments and
Consolidate and submit office operational reports to Managing Director, extracted from the respective HOD’s weekly/monthly.
Ensure that reports are reviewed by the Managing Director and that appropriate action is taken.
Oversee the compilation, research and presentation of the monthly reports and interim results and checklists from clients by the supervisors
Minimum Academic Requirement
University degree or Diploma either in Business Administration or Human Resource
Other Specialist Training or Certifications
A certificate in Secretarial, Computer Training or any other relevant
Minimum Years of Relevant Experience
At least 2 years’ experience as an Administrative Assistant or equivalent position in a busy
Skills and Competencies
Excellent written and verbal communication skills (English)
Good Interpersonal skills
Strong organizational skills
Excellent computer skills
Team leader
Attention to detail
Self-driven
Team player
Ability to work in a fast paced environment
To Apply send your cover letter and detailed CV and academic certificates to info@makilite.co.ke before 13th October 2021.
Apply via :
info@makilite.co.ke