Administation & Logistics Volunteer

Administation & Logistics Job Responsibilities
Logistics Functions
Ensuring the logistic functions serve project needs in accordance with HI procedures by:
Participating in the raising of Purchase Service Requests (PSR) by adhering to the laid down commitment of expenditure procedures for review by the Field Administrator
Ensuring all purchase files are properly kept and they contain all necessary support documentation
Implementation of the equipment and stores management and maintenance to ensure proper monitoring and usage
Supporting the monitoring of fleet of vehicles and monitoring the proper usage of the log book and the monthly report sheet.
Liaising with the Field Administrator for follow up with the logistics team in Nairobi to report on site activities, plan of purchases and/or any other issues that need to be managed from Nairobi.
Administration
Support in the implementation of front office functions
Expected Outcomes
Efficiency in the logistics office
Proper and efficient usage of the fleet of vehicles
Proper adherence to laid down procedures and deadlines Effective filing of logistical documents
Understanding of the functioning of the administration and logistics department
Duration and Location of Internship
The volunteership is for a period of three months renewable for a further three months subject to performance. He/she will only be receiving a daily meal and transport allowance of Kshs. 700 per working day ( Monday to Friday), paid once a month in advance.
No other benefits are attached to this position thus accommodation and/or other costs of upkeep shall be borne by the Volunteer.
The volunteer will be based in Kitale.
Requirements for the Administation & Logistics Job
Diploma in Purchasing and Supplies and/or any other relevant field with practical experience in a busy logistic office for a period of at least 2years
Preferably at least 2 years’ experience working with an International NGO
Should possess organization skills, team player, attention to details and cost conscious
The Volunteer is to comply with the Staff regulations for HI Kenya Somalia Programme