Admin & Operations Manager Job Duties and Responsibilities
Plan, organize, coordinate and control large group events, classified meetings, and community and family engagement events
Local contract manager for transportation, food services, facilities maintenance, security and other third party service contracts
Work with school staff to manage reporting and data tracking for all special education programs
Support all operational and logistical projects for start-up operations and prepare reports on site operations
Respond to and resolve routine internal and external inquiries with parents, employees and school organizations
Financial/budgetary administration – planning and monitoring
Handling correspondence – organizing and servicing committee meetings (producing agendas, taking minutes and producing reports etc.)
Coordinate with the director to maintain a positive, safe learning environment for trainees by enforcing the discipline plan
Responsible for public relations and communications plan: promote the institution through positive relations with community, businesses, parents and students
Perform other duties as assigned
Skills and Qualifications for the Admin & Operations Manager Job
Degree in Business Administration or related course
Minimum 5 year’s administrative experience
Experience within vocational training organizations
Experience of working with/training low capacity teams/grass root organizations
Effective communications skills (including IT skills and report writing)
Able to do stock taking – maintain equipment, textbook and supply inventories
A keen eye for detail
Time management and organization skills
Excellent written and oral communication and presentation skills
Critical thinking and successful leadership of cross-functional teams
Strong interpersonal skills using tact, patience and courtesy
Knowledge of principles and practices of administration, supervision and training
Budget preparation and control expertise
