Sector: Operations
Duration: Dec 2019 (3 months probation), renewable
Start of Contract: as soon as possible
KEY RESPONSIBILITIES
Assisting GRT Regional Administrator in her daily work.
Ensuring that the proper administrative procedures and standards are followed.
Examine documents and receipts from the field to ensure their accuracy and completeness.
Keeping the organization’s cash books and assist in the facilitation of the cash flow.
Handling and accounting of petty cash.
Prepare monthly payroll, pay slip and other schedules of monthly dues and obligations.
Follow and enforce GRT financial and administrative procedures.
Ensure compliance with all local government financial reporting, taxation and labor regulations
Liaising closely with GRT Senior Staff on local and international procurement.
Keeping an updated inventory of GRT assets.
Arranging for any transportation of persons and goods as may be necessary ( with special regard to flight bookings).
Performing crosschecks between purchase orders and invoices and related services rendered
Keeping a proper record of purchase-order forms, waybills and other transport documents.
Initiating and following up work permit applications on behalf of and for expatriate members of GRT international staff.
Carry out any other duty as assigned to by GRT management
ESSENTIAL REQUIREMENTS
Candidate must meet the following minimum requirements:
Bachelor in Business Administration or related field
At least two years working experience in administration, preferably with an international humanitarian organization
Experience in procurement, inventory and fleet management
Fluent written and spoken English.
Excellent computer literacy.
Required Skills
Capable of working pro-actively and independently, while being an excellent team worker.
Ability to set priorities and to work to tight deadlines.
Good analytical skills.
Commitment, determination, reliability and a high degree of personal integrity.
Ability to clearly and concisely convey information to others.
Honesty and truthfulness.
Able to write accurate reports, minutes
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