Job Summary:
Our client is looking to hire an admin lady who will be responsible for managing day-to-day administrative tasks, providing support to the office, and ensuring smooth operations. The ideal candidate should have strong organizational skills, be proficient in QuickBooks, and possess a solid understanding of IT functions to support office technology needs.
Key Responsibilities:
Administrative Support:
Manage office supply inventory and place orders when necessary.
Handle correspondence, phone calls, emails, and other communications.
Organize and maintain files and records, ensuring they are up-to-date.
Schedule appointments, meetings, and manage calendars.
Financial Management:
Maintain financial records using QuickBooks.
Prepare and process invoices, receipts, and payments.
Assist in preparing financial reports and budgets.
Reconcile bank statements and manage petty cash.
IT Support:
Provide basic IT support to the office, including troubleshooting and resolving technical issues.
Manage office hardware and software, ensuring systems are up-to-date.
Assist in setting up new computers, software installations, and network configurations.
Coordinate with external IT service providers when necessary.
Office Coordination:
Coordinate office activities and operations to ensure efficiency and compliance with company policies.
Assist in organizing company events, meetings
Requirements
Qualifications:
Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
Minimum of 2 years of experience in an administrative role, with proficiency in QuickBooks.
Basic IT skills with experience in troubleshooting and maintaining office equipment.
Skills:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Attention to detail and a high level of accuracy.
A lady is most preferable
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