Job Description
Background
We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
Key Responsibilities
Reporting to the CEO, the incumbent will be required but not limited to:
Plan meetings and take detailed minutes
Develop and maintain a filing system
Update and maintain office policies and procedures
Submit and reconcile expense reports and send of invoices
Assist in training staff members and new hire
Assist in screening CVs and take part in the interview process
Manage workflow by assigning tasks to other team members daily, ensuring that deadlines are met, and work is completed correctly
Handling office tasks, such as filing, record keeping, generating reports and presentations, setting up for meetings.
Implement and monitor programs as directed by management, and see the programs through to completion
Answer incoming calls and assume other receptionist duties when needed
Any other tasks assigned
Qualifications and skills
At least one (1) years’ experience working in an admin role.
Excellent communication, writing and verbal skills is a must
A wiliness to work in a fast-paced start up environment
Strong sense of urgency and problem-solving skills
Detail oriented and comfortable working in a fast-paced start-up environment
A team player and willing to put in long hours
Ability to accurately prepare daily, weekly, monthly, quarterly reports
Excellent work management, prioritizing skills and problem-solving ability
Superior organization skills and dedication to completing projects in a timely manner
Proficiency in MS Office, with good knowledge of Word, Excel and PowerPoint
Working knowledge of Google Docs
Knowledge of project and task management tools such as Basecamp, Trello or other project/task management systems
Ability to juggle multiple projects with superb accuracy
