Job Description
Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and provide support in marketing and event management.
Qualifications for the Admin Assistant Job
College diploma in secretarial or related fields.
At least 5 years experience in administrative and clerical procedures
Knowledge of computers and relevant software application
Knowledge of customer service principles and practices
Responsibilities for the Admin Assistant Job
Answer telephone, screen and direct calls
Take and relay messages
Provide information to callers
Greet persons entering organization
Direct persons to correct destination
Deal with queries from the public and customers
Collects and processes switchboard data and produces reports.
Records messages and resolves basic queries.
Ensure knowledge of staff movements in and out of organization
Monitor visitor access and maintain security awareness
Provide general administrative and clerical support
Prepare correspondence and documents
Receive and sort mail and deliveries
Schedule appointments for other staff except for the Principals – Unless the executive PA is away.
Maintain appointment diary electronically
Organize conference and meeting room bookings
Coordinate meetings and organize catering.Monitor and maintain office equipment. Signing out office equipment and ensuring that it is returned.
Maintaining the daily and weekend training and weekend schedule in coordination with the rainmakers/ person in charge of the training.
Works with and Supports the executive personal assistant
Control inventory/ material relevant to reception area
Tidy and maintain the reception area
Maintaining continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Contributes to team effort by accomplishing related results as needed.
Support the other functionaries whenever called upon to do so.
Personal Attributes
Wellorganized and efficient
Friendly, polite and professionally presented
Customer service oriented
Able to deal with difficult clients or customers (not everyone knows the manners rule)
SelfmotivatedPolished communication skills
Reliability and stress tolerance.
Polite
Environmental Job Requirements and Working conditions
Regular working hours unless otherwise directed
Remuneration
Salary proposed per annum is Kshs.480,000.00
