Description
The Admin Assistant will be responsible for generating various invoices through the system e.g. water bills, fine, repairs and any other that may occur on a need basis.
Duties & Responsibilities
Ensuring that all tenants have signed agreements and the same filed in their respective files and also updating the files from time to time
Add tenant to the system and vacate when needs be with precise dates of vacating
Post expenses into the system and do remittances periodically as they become due
Ensure that tenants records are up to date by occasionally updating the agreement file as well as the system data
Bank / system reconciliations
Generating various invoices through the system e.g. water bills, fine, repairs and any other that may occur on a need basis
Receiving tenant payments and posting them appropriately to the system
Issue demand notes to the tenants with the help of the field officer
Drafting letters when requested or when need arises, replying to emails accordingly
Presenting cheques to the bank and checking their status for any errors
Disbursing various messages from the system to tenants, caretakers or landlord when needs be
Preparation of refund forms which must be signed by caretaker and field officer before your execution, which then you will attach tenant bank details ready for remittance at accounts level
Respond to calls from tenants, Landlords etc. and assist them as required
Preparation of MONTHLY rental statements for Landlords and generating income returns on the same
Draft small monthly reports of your findings and submit to the director
Taking minutes of every meeting
Record hardware stock
Marketing/ advertising
Any other duty that may arise
Skills & Experience
Diploma /Degree in Finance or related field.
At-least 2years working experience in Finance, Accounting or related field.
Apply via :
ikojobs.co.ke