Prepare check payment according to credit term. Prepare monthly reports and financial statements.
Prepare and make the daily bank deposit and daily general cashier’s daily report. Prepare computations of the taxes payable.
Accounts Payable Job Primary Responsibilities
To check and account for all items on all purchase orders, receiving records, invoices, suppliers, ongoing shipment and suppliers’ credit memorandums.
To prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos.
To provide necessary output requirements, documentation, and authorization for bank transfer data.
To prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents to the Director of Finance for approval and signature.
To answer queries from suppliers.
To balance supplier’s monthly statements with the hotel’s accounts payable records.
To prepare and balance the Creditors Control Account with the Creditors Ledger on a daily basis.
To maintain adequate and up-to-date files for accounts payable records (invoices and payments).
To perform other duties as may be assigned.
To raise and record manual cheques for urgent payments.
To maintain all Accounts Payable including the general parameters of the system and supplier account maintenance.
Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers
Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.
Any other duties given by supervisor.
Reports and analyze accounts payable status in relation to cash flow activity
Requirements for the Accounts Payable Job
Minimum education of Bachelor degree in Accounting.
Minimum of 2 years in accounting experience.
Knowledgeable in Front Office, F&B cashiering procedures.
Have good communication skills in written and spoken English.
Have a analytical minded and be proactive.
Possess professional disposition with good communication and interpersonal.
