Responsibilities
Post and allocate customer receipts and withholding VAT in the accounting system
Preparation of credit notes upon approval by the finance head
Reconcile customer accounts and highlight problems to the finance head
Prepare and send out customer’s statements as well as handle individual debtors’ account reconciliation.
Produce debtor’s fortnightly collection report and monthly aging reports
Maintain accounts receivables files and records
Investigate and resolve any customer account irregularities and inquiries.
Monitor debtors’ balances and ensure credit policies and procedures are strictly followed.
Prepare Bank reconciliation for both local and foreign accounts on a monthly basis. The foreign currency Bank accounts should be translated at the appropriate rate in the accounting system.
Raise purchase orders
Post-purchase invoices in the accounting system and allocate supplier payments against specific invoices once posted
Prepare payment schedules for suppliers, remittances, and cheques to local and overseas suppliers after complying with any applicable deductions.
Reconcile creditors’ accounts and ensure all reconciling issues are resolved.
Ensure compliance with all applicable domestic taxes including the following; VAT, withholding tax, Withholding VAT, etc.
Prepare and file monthly payroll statutory deductions PAYE, NSSF, NHIF, HELB, NITA
Petty cash account preparation, maintenance, and reconciliation
Prepare costings for overseas suppliers
Maintain a fixed register including the posting of monthly depreciation and any journals relating to disposals.
Analyse and post prepayment Journals.
Use the ERP System (Odoo) to feed all accounting transactions
Assist in the annual audit process.
Preparation of all documents and schedules for the statutory audit purpose. Assist in QMS, EMS, and OHSMS implementation.
Filling and documentation
Maintain the workplace safety guidelines and regulations to ensure a risk-free work environment
Skills & Qualifications
Degree in Finance, commerce, or related
Must Have CPA Level 2 Or ACCA Level 2
Skills in the use of ERP systems such as Odoo, SAP
Ability to use accounting software such as QuickBooks, Tally, etc.
Problem-Solving and Analytical Skills
Good planning and organizing skills
Time management SKILLS
Good Communication and Negotiation skills.
Good planning and organizing skills
Ability to work under minimal supervision
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