Job Description
Accounts Assistant (Receivable)
Are you a dynamic and results-driven professional with a passion for finance and accounting in the hospitality industry? We are looking for you!
What is in it for you:
Employee benefit card offering discounted rates in Accor worldwide
Learning programs through our Academies and the opportunity to earn qualifications while you work
Opportunity to develop your talent and grow within your property and across the world!
Ability to make a difference in the local community through our Corporate Social Responsibility activities, like Planet 21
What you will be doing:
Reporting to the Credit Manager, responsibilities and essential job functions include but are not limited to the following:
Assist in the timely billing of client’s bills.
Maintain a filing system for account receivable records.
Assist in balancing daily transfer to city ledger and post, edit and update to accounts receivable system.
Assist in the reconciliation of accounts.
Respond and contact clients for queries.
Contact debtors for payment follow ups.
Ensure all invoices have the appropriate documentation attached and approvals prior to processing.
Process bills and statements and have them sent to clients promptly.
Maintain a filing system for accounts receivable records.
Maintain clear lines of communication with outside companies to ensure timely and accurate settlement of debtors.
Check arithmetic accuracy and invoices.
Calculate travel agent commissions.
Aid in the preparation of the travel agents cheque listing.
Use finance computer programs.
Bring to Credit Managers attention any balances that are not properly supported.
Invoice on the computer as per contract for travel agents and others.
Prepare delivery letters for invoices.
Make photocopies for invoices for our back-up copy.
Rebate overcharges as analyzed when invoicing and raise miscellaneous for any undercharges.
Print file and distribute daily reports i.e ageing by class, balancing reports and edit transfers.
Apply credits arising from rebates. Transfers. Voids etc.
Prepare AR reconciliations as assigned by Credit Manager
Qualifications
Your experience and skills include:
Previous experience is an asset
A graduate degree in accounting or equivalent.
Familiarity with hotel property management systems (PMS) and accounting software is an advantage.
Strong numerical and analytical skills.
Excellent communication and interpersonal skills.
Attention to detail and accuracy.
Proficiency in using accounting software and Microsoft Excel.
Knowledge of billing and invoicing procedures.
Ability to maintain professionalism and composure in dealing with guests and payment disputes.
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