Job description
Job PurposeThis position will be responsible to manage and supervise the day-to-day activities of the field accounting department.Primary Responsibilities
Manage and oversee the daily operations of the accounting department including: assets, accounts payable, general ledger, expenditures and payroll
Monitoring and analyzing accounting data and produce financial reports or statements
Supervise and direct field accountants
Establish and maintain fiscal files and records to document transactions
Responsible for month end and year end closing
Provide cash flow analysis – Maintain records of cash advances received from Headquarters and project cash accounts, provide daily cash available balance of all cash accounts to management when requested
Reconcile assets, liabilities, revenue and expense accounts to supporting documents and schedules on a monthly basis
Assure expenditures are in accordance with code balances for item acquisition. Keep CFO and Chief of party informed as to the balances of internal accounts
Ensure internal control policies and procedures are properly implemented and maintained
Ensure all accounting information, records and supporting documents are accurate, complete and in accordance with GAAP and Federal grant agreement requirements
Ensure compliance with their Field Operation Manual and U.S. Government accounting policies
Gather and provide information, prepare schedules and analysis, organize supporting documents for year- end financial statements and A-133 audits
Provide necessary checks and balances with technical, administrative, logistics & procurement, and management staff in compliance with the U.S. Office of Management and Budget requirements
Assist in the development, maintenance and analysis of organizational and program budgets
Prepare and process bi-monthly payroll
Supervise and review cash in safe and related records
Approve payment vouchers prepared by staff accountants for payments; review that invoices and all required accurate and complete supporting documents are attached to the disbursement voucher to approve the payment
Perform special projects as assigned by the Chief Financial Officer
Oversee and communicate with headquarters accounting staff, ensuring the following:
Expenditures are recorded to the proper account and project
Project(s) are within budgeted guidelines
Accounting data and documents are forwarded on a monthly basis to the organization’s headquarters
Knowledge, Skills & Experience
Bachelor’s degree in Accounting
Proven working experience as Accounting Manager
Minimum of five 5 years’ experience
Ability to manipulate large amounts of data
Proven knowledge of accounting principles (GAAP), practices, standards and regulations
High attention to detail and accuracy
Ability to direct and supervise
Advanced computer skills on MS office and QuickBooks accounting software
Strong written and oral communication skills in English and French
Experienced with all phases of the general ledger
Non-profit or NGO experience (preferred)
Master’s degree, or higher, in Accounting (preferred)
1+ years of prior experience living and working in Africa (preferred)
KINDLY INCLUDE YOUR CURRENT AND EXPECTED REMUNERATION IN YOUR RESUME.
