Purpose of Position
To provide overall finance and accounting services to the Global Fund HIV Grant in Turkana County ensuring sound Financial Practices and adequate internal controls in line with donor requirements and WVK policies Systems and Procedures.
Knowledge, Skills and Abilities
Minimum 4 years of relevant accounting experience
Bachelor of Commerce, Economics, Accounting or Finance, Business management/ Administration or related degree
Fully qualified Accountant – CPA (K).
Experience working in Global Fund Grant implementation is Mandatory
Knowledge of Sun system is an added advantage.
Demonstrated ability to work under minimal supervision
Advanced excel and analytical skills
Responsibilities
Financial Reporting and Analysis
Post financial data transactions into the accounting system.
Consolidate and submit accurate project funding requests for GF HIV
Ensure timely preparation and review bank reconciliation statements for the project.
Prepare and consolidate accurate financial analysis for management decision making.
Prepare Core/Logframe Combined Financial Reports.
Ensure timely review and recording of Employee Expense Reports.
Ensure timely review and reconciliation of the balance sheet items.
Consolidate periodic Cluster compliance reports.
Planning, Budgeting & Budgetary control
Prepare accurate GF HIV grant budgets
Ensure accurate and quality project budgets are uploaded into existing databases and systems.
Ensure compliance with grant guidelines and other standards
Participate in proposal writing and grant budget development.
Conduct financial analysis for management decision making.
Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.
Develop realistic cash flow forecasts in line with the project plans.
Risk Management
Ensure Finance and administration risks for the GF HIV grant are identified, recorded in Riskonnect and mitigation measures put in place.
Provide timely support and coordination to all Finance and Accounting related internal and external audits
Ensure timely implementation of Finance and Accounts audit recommendations for the project
Ensure adherence to internal controls and WVK Policies as relates to Finance and Administration are adhered to by all staff in the project and any non-adherences are noted in a timely manner for correction and process improvement
Ensure timely production and review of monthly report to address any variances in a timely manner.
Cash Management, Payments and Coordination
Ensure maintenance of up to date records of cash disbursement.
Cash flow management to ensure compliance with target low.
Ensure timely supplier invoice payment and staff disbursements.
Coordination of all accounting functions in the cluster.
Provide technical support and leadership to staff within the Cluster.
Office Administration
Ensure that the project office is safe for occupation as per OSHA requirements and regulations.
Coordinate facilities management at the project office by supervising outsourced service providers including security and janitorial services
Ensure equipment are properly maintained and operated optimally.
Asset management
Ensure assets are properly tagged and recorded in the asset register and in Sunsystem within the Cluster.
Support the Programs in asset acquisition, management and disposal.
Liaise with the security department and the cluster office driver to ensure motor vehicles are used as per WVK policies.
Review motor vehicle summary reports from the cluster driver on a monthly basis to ascertain proper usage and efficiency.
Consolidate and review the Project asset register and share with Cluster Accountant on quarterly basis.
Ensure accurate information for fleet, real estate and insurance is provided to the RO annually for updating Real Estate and Assets Management (REAM) portal.
Local partners’ capacity building
Conduct financial assessment of potential local partners.
Build financial management capacity of local partners for competence and risk reduction
Review MOUs and funding agreements to ensure soundness.
Ensure timely funding of the local partners
Review financial reports and transactions
Monitoring the local partners to ensure compliance and for process improvements
Any other Duty assigned by supervisor or designee
Perform any other duty as may be assigned by supervisor or designee from time to time
Participate and contribute in committees and task forces as required.
Apply via :
careers.wvi.org
