Key Responsibilities:
Best-practice accounting procedures followed
Processing of journal entries to General Ledger
Daily, weekly and monthly journal entries processed when required
All journal entries are authorised and signed-off before posted to general ledger
Supporting documentation for journal entries are attached to journal batches
Ensure correct GL coding, as per the chart of accounts, is used when journal entries are prepared
Ensure that corrective journal entries are posted for transactions identified during the General Ledger reconciliation process (journal reference number to be recorded on GL reconciliation)
Build and update value-chain analyses by product, distribution channel, and customer where relevant.
Complete accounting processes up to trial balance
General ledger reconciliations are completed by the 15th of each month
Ensure that supporting documentation for reconciling entries are attached to the GL reconciliation
Identify and resolve reconciling discrepancies due to incorrect GL coding or incorrect automatic accounting instructions in the ERP system
Ensure reconciling differences are resolved timeously
Prepare the monthly GL reconciliation file for sign-off
Query Resolution and ensure reconciling / open items are within KPI with documented reasons
Monitor hire-purchase and leased vehicle transactions
Motor vehicle purchases are journalised and transactions posted to general ledger
Interest on liability journal released monthly
Reconciliations of amortisation schedules performed bi-annually
Preparing of IFRS16 schedule
Maintain the company’s Fixed Asset Register
Processing of fixed assets acquisitions, disposals and reconciliation
Process and ensure fixed assets acquisitions and disposals are recorded in ERP system based on International Financial Reporting Standard (IFRS)
Perform a monthly reconciliation between the fixed asset register and GL accounts and highlight any discrepancies
Ensure that monthly depreciation of fixed assets is accurately recorded in the ERP system
Process IFRS Net Book Value Adjustments to fixed assets bi-annually (Dec & Jun)
Acquisitions of fixed assets are documented and authorised according to the company’s authorisation matrix
Asset disposals (written-off or sold) are documented and authorised according to the company’s authorisation matrix
Ensure fixed assets counts are performed annually to ensure the register is accurate
Proceeds from sale of assets are recovered and recorded in the ERP system
Assist in preparation of annual Capex budget
Support and assist the reporting team by providing accurate financial information
Prepare and submit financial reporting schedules monthly, quarterly and during annual forecasting cycles.
Ensure reporting schedules / appendixes are submitted based on reporting calendar requirements. Schedules include:
Fixed asset schedules (NBV, additions and disposals) submitted monthly
Interest paid and received schedules submitted monthly
Bank balance summary schedules submitted monthly
Forex schedules submitted bi-annually (Dec and Jun)
Overheads/Structure Cost
Responsible for monthly reporting and provision of any information required by region.
Prepare the upload files necessary for and Polaris submissions on time to HQ.
Ensure quality submissions in Polaris and ensure smooth flow between the tools and ERP system.
Detailed analysis of the company financial performance and presentation to the Head of Finance
Compliance to Internal Control policies & procedures and supporting the Annual Audit processes
Audit
Assist with preparation and coordination of the audit process
Prepare the annual audit file as per the external audit requirements with detailed listings, schedules and reconciliations
Assist with year-end closings
Internal Control
Assist with implementing and maintaining internal financial controls and procedures
Maintain accounting controls by preparing and recommending policies and procedures.
Payments processing
Ensure that payments are processed including creditor’s reconciliations
Ensure that payments are processed in line with PR Purchase-to-Pay policy
Ensure that all employee deductions (with supporting documentation) are communicated to HR/Payroll by the 10th of each month for payroll deduction
Weekly reconciliation of Petty Cash and responsible for the management and maintenance of the function
Management of corporate credit cards, payment and reconciliation
Reporting (Internal and External / Statutory)
Prepare monthly, quarterly and bi-annual reports and ensure submission as per the required deadlines.
Ensure the monthly accounting package is completed and signed off
Validation of the Intercompany file
Preparation of monthly, quarterly and annual tax returns
Liaising with PWC / KPMG for all affiliate tax matters as well as the PRSA Tax and Treasury team
Ensure timeously payment of all returns to avoid penalties and interest due to late payment.
Employee related tax are reconciled monthly with HR/VIP payroll in preparation for submission to affiliate government revenue authority
General ledger VAT accounts are reconciled monthly with VAT report generated in ERP.
Assisting with Projects
Ensure successful user acceptance testing process as well as logging of issues and tracking resolution
Reconciling between JDE and current ERP
Liaising with required stakeholders
Ensuring completeness of outputs in processing system
Assist with the JDE – Concur integration
Productive relationships with internal and external stakeholders maintained
Collaborates with internal teams (HR, IT, Supply Chain, Marketing and Commercial)
Collaborate with PRSA Finance team in centralising functions
Collaborate with external agencies
Personal Development
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Qualifications and skills
BSc/BA in Accounting, Finance, or relevant field.
5 years working experience in an accounting environment experience required
Experience in the FMCG environment is appreciated.
Experience with JDE is preferred.
Experience with Primavera and reconciling ERP to Primavera preferred.
International environment exposure will be an added advantage.
Preference will be given to applicants who have worked in a multi-national environment.
Knowledge of accounting principles.
Knowledge and use of ERP systems.
Advanced Excel and PowerPoint.
Candidates who can join immediately are encouraged to apply
If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Accountant– FMCG) to jobs@corporatestaffing.co.ke before 28th June 2024
Apply via :
jobs@corporatestaffing.co.ke
