Job Responsibilities
Ensure timely payment of all statutory returns such as PAYE, VAT etc.
Oversee preparation of the monthly payroll, relevant statutory returns and explain any variations in payroll from one month to the other.
Liaise with the Finance Manger to determine accurately the company’s gross profit performance (cost analysis) for each site.
Post all monthly transfers to the sites and ascertain their usage is supported by necessary documents.
Receive supplier’s invoices, assign correct codes, batch them and post them into the system after they are reviewed by the Finance Manager.
Posting of LPOs on the accounting software.
Record all transfers received by the company through the bank.
Accurately update the cash book and prepare bank and general ledger reconciliations
Prepare daily cash position and weekly highlight report
Liaise with operations and sites for accounting of fuel usage weekly for the purpose of payment
File finance related documents and accounting records to ensure easy tracing.
Maintain a spreadsheet of cost per item of all regular expense items.
Follow up on suppliers to provide invoices and monthly statements.
Settle outstanding accounts within the credit terms agreed with the supplier and ensure that all supporting documents are attached.
Review and query petty cash payments from the sites
Check petty cash vouchers for proper authorization and acknowledgment of cash by recipients and ensure proper posting of the same.
Ensure filing of copies of all documents supporting payments into relevant files
Promptly obtain new tax guidelines for each year from the Income Tax Department or whenever tax changes are announced to ensure that deductions are correct and are paid in a timely manner at all times
Oversee proper recording of debtors and creditors and ensure the reconciliation of their balances
Liaise with the Finance Manager to prepare budget for the sites & review any variances.
Provide necessary information/documents required by auditors from time to time.
Raise capital expenditure forms for approval to acquire fixed assets as per procedure and keep an updated list of all company assets.
To perform any other duties that may be assigned by the management from time to time
Competencies and Qualifications Desired
CPA (K)
Excellent command of the English language(both spoken and Written)
Good command of the Swahili Language
At least 2 years of relevant experience in Accounts
Experience in the transport/ logistics industry will be an added advantage
Good Accounting knowledge.
Knowledge of MS Office suite.
Culturally aware and adept at working across multiple geographies
Attention to detail
Customer focus / orientation
Excellent interpersonal skills
High on entrepreneurial spirit
Work independently & with a Team
Multitasking
Assertive
