We are looking for an Account professional who will be responsible for maintaining accurate, up to date and complete financial records for all financial and post transactions using Quick books. Maintain financial supporting documentations, review payment vouchers for supplier’s payments, carry out monthly Bank Reconciliations, and respond on a timely basis to all suppliers’ inquiries.
Terms: Fixed term (1-year contract)
Responsibilities :
Review and process payment vouchers for supplier’s payments, travel advance requests and other payments requests
Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with Ujamaa’s financial policies ·
Review all travel expense reports, workshop expense reports and any other reconciliations for authorization, allowable expenses, charge codes and accounting for advances
Follow up on resolutions of all questioned items and see that they are resolved in a timely manner
Responsible for posting/reviewing transactions in QuickBooks
Respond on a timely basis to all suppliers’ inquiries, monitor and reconcile supplier statements on regular basis and ensure timely settlement of bills
Respond to staff inquiries on a timely basis on any financial issues ·
Carry out monthly Bank Reconciliations
Handle/monitor petty cash
Prepare management accounts
As part of the Finance team, identify opportunities for streamlining office processes, make recommendations and implement changes
Provide support to the project staff by ensuring cost effective utilization of resources
Monitor project expenditure to ensure they are in line with donors’ agreements and prepare donor financial reports
Monitor projects expenditure against the budgets and provide frequent feedback to the project managers and project staff on budget matters
Review field imprest / staff travel advance to ensure adherence to set procedures
Review partner institutions’ expenditure accounting and prepare funds disbursements
Participate in proposal development, preparing budgets and other administrative sections
Prepare for project audits by continuously reviewing accounts for accuracy and provide support to auditors during project financial audits
Process payments and funds transfer
Ensure proper records management and compliance with standard accounting practices. Monitor and reconcile supplier statements on regular basis and ensure timely settlement of bills.
Ensure accurate forecasting and budgeting of expenditure
Preparing project reports
Internal audit functions
Facilitate smooth external audit process
Job Qualifications
A degree in Accounting or any business related field and professional accountancy training CPA/ACCA
Minimum of 2 years’ relevant work experience with international NGO(s)
Familiarity with Donor funded projects
Analytical approach to work
Problem-solving skills, sound technical skills, creative and initiative
Excellent organizational skills, detailed oriented with high degree of accuracy
Strong attention to detail
Good time management skills and the ability to prioritize tasks.
Team Player
Proficiency in Ms Office applications including word and excel (advanced), hands on work experience with QuickBooks or any other accounting software
Excellent oral and written communication skills
Must currently have legal authorization to work in Kenya
