SUMMARY
Main Duties and Responsibilities:
Work closely with the Senior Accountant to ensure checks and balances, internal controls and day-to-day accounting and financial reporting operations of the unit.
Assist Senior Accountant in ensuring that the project funds are managed according to the organization’s regulations and accounting processes.
Review financial transactions (Travel Advance Requests, Cash requests, Purchase Orders, Expense Reports) and ensure that they are in accordance with work plans, budgets and applicable policies and regulations.
Prepare and enter payment vouchers, journal entries, cost allocations and other postings into accounting system and maintain proper coding and recording of all accounting transactions.
Ensure completeness of supporting documentation as per applicable organizational policies, regulations and donor requirements.
Prepare monthly spreadsheet expenditure, budget forecast proposals, and reports on the status of funds, as brequired.
Analyze monthly department budgeting and accounting reports to maintain expenditure controls.
Prepare monthly General Ledger reconciliations and ensure that reconciliations are prepared accurately and promptly.
Participate in periodic internal and external audits; provide auditors with accounting documents and explanations on audit queries, as requested.
Assist with preparation of program annual budgets for all of its scheduled activities for the year.
Review financial transactions to ensure that costs are charged in the correct accounts and projects
Ensure accounting records are accurate and regularly updated to ensure timely monthly reconciliations and closure of accounting period.
Ensure liquidations are done in accordance to the organization’s policies and staff accounts are updated.
Other duties as assigned by supervisor or as otherwise required to successfully manage program’s financial operations.
Qualifications and requirements:
University degree in Accounting, Business Administration or Finance from a recognized institution.
Professional accounting qualification, such as CPA or ACCA, is preferred.
A minimum of 3 years working experience in a similar position.
Must be proficient in Microsoft Excel and other Microsoft office applications.
Must have hands-on experience working with Accounting software, preferably QuickBooks.
Must have experience working with donor-funded projects.
Work experience within a medical research setting is preferred.
No criminal record.
Required Skills:
Team player with high integrity, excellent communication, interpersonal, organizational and decision-making skills.
Strong attention to detail and ability to multi-task.
Excellency in reporting skills and ability to comprehend and analyze data.
Ability to work with a diverse group of people in a multi-cultural environment.
