Job Responsibilities
Daily book keeping of finance &accounting data ,processing of all transactions using documents of original entry and reconciliation of cash and bank balances using quick books
Monthly reporting to the finance and administration manager providing fully reconciled reports detailing center advances, expenditure and cash/bank reconciliations, budget follow ups tracking and accountability to strict deadlines.
Assist in preparation and follow up of program budget for centers and trips substance advances
Ensure that all expenses are properly authorized and documented before payment for such expenses by preparing correct budget codes and seeking prior approval
Ensure that all payments are prepared on time and in accordance with all financial guidelines and approval procedure
Maintain filing systems for all financial and accounting records in accordance with guidelines and verify the completeness of the documentation on the files by maintaining both hard and soft copies to support all financial transactions and for the donor reporting
Ensure that all bookings in cash books and ledgers are done on daily basis for both and in strict compliance with guidelines to include advances and pre-payments and reconciled including reconciliation of select ledgers and balance sheet items.
Maintenance and updating of a fully written fixed assets register
Write journal entries for reclassification of expenses as required and enter into quick books
Assist in preparation of end year audit schedules and provide all documents required by the auditor during audit as well as answering some audit queries as needed
Maintain a schedule for payment of utilities and lease agreements for the organization to ensure timely payments
Report any irregularities found during scrutiny of accountability documents
Continuously remind and train center staff on optimum accountability requirements
File monthly VAT returns
Monthly PAYE and withholding tax payments
Any other duties as required.
Qualifications, Training and Experience:
Academic and professional qualifications
Bachelor’s degree in finance/accounting
CPA( K) finalist.
Membership to a professional body
Technical knowledge, skills and competencies
Conversant with quickbooks and Microsoft office excel
Ability to write narrative and analytical spreadsheet reports;
Proven computer literacy in MS-Word, MS-Excel MS-Access or related programs required;
Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously;
Ability to work under pressure and to meet deadlines;
Spoken and written fluency in English desired
Customer service skills
Ability to interact positively with management, and other employees, to promote a team effort and maintain a positive and professional approach.
Ability to produce a high volume of work in a timely manner, which is accurate, complete, and of high quality.
Experience Required
At least 3-4 years of relevant and progressive work experience gained working in a corporate organization
Personal Attributes
Trustworthiness
Integrity and professionalism
Time management skills
Problem solving and negotiation skills
Decision making and leadership skills
