Role Purpose
The role holder will be responsible for ensuring steady preparation, processing of payments and reconciling accounts payable transactions.
Reports to: Chief Accountant
Your Tasks and Responsibilities;
Receive and authenticate all invoices checking for accuracy, procurement process and supporting documents.
Post all invoices in the system accurately and to the right expenses/assets lines.
Ensure that all documents are duly supported by an ETR invoice, Delivery Note, Goods Received Note, LPO/Contract, Requisition notes etc.
Keep track of all payments and expenditures, purchase orders, invoices and statements.
Monitoring cashflow availability before payments.
Paying suppliers by scheduling pay dates and cheques.
Preparing analysis of accounts payable and producing weekly, monthly reports.
Confirming that all cheques or payments issued have been cleared through the bank account and any unpresented duly followed up and necessary action taken.
To maintain petty cash that is adequate for the petty expenses and ensures timely cash reimbursement.
Performing administrative duties such as data entry, sending bill reminders, filing paperwork etc.
Participate in internal and external audit in producing the required data and supporting documents.
Maintain & update accurate & verifiable Prepayments & Accruals schedules, Fixed Asset Register & monthly amortizations.
Process statutory filing – VAT, WHVAT, NSSF, NHIF among others and making sure that no penalties are incurred.
Liaise with KRA and other government agencies with regard to any challenges, audits etc. and ensure that those challenges are followed through and closed
Qualifications and Education Requirements
Bachelor Degree in Commerce or Business Administration
A qualified accountant (CPA (K))
At least 3 years’ working experience in accounts payables in a busy organization.
Knowledge in accounts receivable will be an added advantage
Ability to organize, multitask and prioritize activities.
Excellent Excel & MS Office computing skills
Be a person who is honest, trust worthy with high integrity.
Experience in maintaining books using ERP systems.
Have analytical and problem-solving skills.
A strong personality with excellent written and verbal communications skills.
The candidate should be aged between 28 – 35 years.
