Fund Accounting – 50%
Perform accounting function for client entities, paying particular attention to agreements, contracts and other documents signed by an entity.
Assist in liaising with the appointed auditors to complete the audit of financial statements and statutory returns.
Prepare and submit all statutory returns as and when they fall due (quarterly computations & filing; upload returns on Finance portal and arrange for electronic filing
Quarterly filing of corporate & tax filing etc.
Filing within prescribed deadline: File audited financial statements & financial summaries with Regulators where applicable.
Provide assistance to other members of the Team.
Fund Administration duties including but not limited to corporate functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews.
Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently.
Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence
Provide fund Administration services advisory
Review and approve all the below listed:
Funds’ set-up and maintenance thereof
set-up of compliance rules
Funds’ assets take-on and take-out
Funds’ closure
creation and redemption (and proceeds’ payments thereof) of unit trusts’ units
securities’ set-up and maintenance thereof
creation of purchases and sale of investments
securities impairments subject to other authorizations
securities settlements
securities and asset and Funds’ valuations, pricing and price-outs
reconciliations relating to fund administration services
corporate actions set-ups and maintenance
interest runs and adjustments
tax runs in fund administration system
Funds’ trail balance runs
re-pricings and backdates, where applicable
Fund adjustments and write-offs periods and period re-opening or closures
Funds distributions (payouts and re-investments)
prepared reports including clients and regulatory reports
Transaction Processing – 30%
Prepare Board packs including arranging and attending Board meetings when required (preparation of minutes and follow up on matters arising)
Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking.
Co-ordinate and resolve all fund-related issues
Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion.
Provide a high standard of customer service to clients
Proactively resolve clients’ issues and escalating as required
Ensuring that the required information is uploaded and updated on the relevant internal systems in place
Dealing with enquiries by email and by telephone, supplying information relating to funds’ portfolios
Processing payment instructions
Ensure compliance with anti-money laundering procedures
Ensure compliance with internal systems, procedures and processes
Any other duties that may from time to time be required which are appropriate to the role and business requirements.
People Management – 10%
Team Leadership: Lead and mentor the fund administration team, ensuring adequate training and development of staff.
Performance Management: Conduct performance reviews and set clear objectives for team members.
Process Improvement: Implement best practices in fund operations and continuously seek process improvements to enhance efficiency and accuracy.
Risk Management – 10%
Risk Control: Identify and mitigate risks associated with fund operations, ensuring robust internal controls are in place.
Exception Reporting: Investigate and resolve exceptions or discrepancies in fund transactions, working closely with other departments such as IT, risk, and finance.
Qualifications
Bachelor’s Degree & Professional certifications
Knowledge, Skills & Experience
A good appreciation of the overall Asset management and how they impact on the overall business.
A good knowledge of the banks operating systems, processes, and procedures
A detailed understanding of Operational risk issues and Policies on Operational risk and information security
A good knowledge of Absa Kenya products, service standards and customer requirements
Good Understanding of Asset management
Good Knowledge of Customer service
Leadership Capabilities
Education
National Diplomas and Advanced Certificates: Financial Sciences (Required)
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