Administrative Assistant Job Qualifications
Bachelor’s Degree in a Business related field.
5 years of experience.
Experience supporting executives;
Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality;
Exceedingly well organized and coordinated person with a global mind-set;
Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards;
Ability to make independent decisions with minimal oversight ,a self-starter and an ability to think ahead and plan for all scenario;
Highly motivated, confident and flexible attitude with a sense of ownership;
Ability to work well in a pressured environment under tight deadlines;
Advanced knowledge and proficiency in n all Microsoft Office products, particularly Outlook, Word, Excel and PowerPoint;
Excellent administrative, interpersonal and organization skills;
Experience of interfacing with senior executives and high profile clients;
Excellent communication skills and proven ability to effectively work with all levels ;
Responsibilities for the Administrative Assistant Job
Support to assemble and formats data for regulatory submission dossier / packages;
Support to create application forms to registration;
Makes copies of registration documents/dossier and manage paper work’
Support RCU Regulatory Business Partner and Country Registration;
Manage notarization and legalization of regulatory documents;
Manage regulatory agreements (monitor official approval route;
Keep Share Point updated;
Manage registration tracking table and Expenses table;
Report new registration to Milton Park for patent purposes;
Prepares and check the regulatory part of the requested labels ;
Updates PTIP;
Safety Data Sheets back up at Regional level;
Administrative support for CRS and support to book hotel, taxi, tickets;
To provide any additional support demanded by regulatory staff;
Support Crop Protection functions;
Back up to coordinate and follow up R&D sample estimations and orders;
Back up to register R&D agreements in the DAS internal system and keep records of signed agreement.
Competencies
Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;
Ability to consistently produce high quality work with an eye for detail and accuracy;
Flexible and- demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment;
Proficient in both spoken and written English.
Website: Website www.stratostaff.co.ke
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Administrative Assistant
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Construction Project Manager Office Administrator Sales Manager
Minimum Requirements
BS degree in construction management, architecture, engineering or related field;
At least 7 years of construction management experience with at least 3 years in a senior construction management role – on large projects;
Advanced knowledge of construction management processes, means and methods
Understanding of all facets of the construction process;
Familiarity with construction management software packages.
Job Specification
Planning, Forecasting and delivering In Store Execution;
Oversight of large construction project, with day-to-day management and monitoring of contractor works;
Responsible for budgeting, organization, implementation and scheduling of the projects;
Oversee and direct construction projects from conception to completion;
Review the project in-depth to schedule deliverables and estimate costs;
Oversee all onsite and offsite constructions to monitor compliance with building and safety regulations;
Coordinate and direct contractor and subcontractors;
Approve tools, materials and equipment and track inventory;
Ensure contractor meets contractual obligations of performance as well as all technical requirements of the project;
Review the work progress on daily basis;
Prepare internal and external reports pertaining to project status;
Plan ahead to prevent problems and resolve any emerging ones;
Review terms of agreements, draft contracts provide insight;
Analyze, manage and mitigate risks;
Ensure quality construction standards and the use of proper construction techniques;
Ensure security of materials paid for on project site;
Ensure adequate supervision at all times during construction.
Competencies
Competent in conflict and crisis management;
Leadership and human resources management skills;
Excellent time and project management skills;
Expert knowledge of building products, construction details and relevant rules, regulations and quality standards.
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Human Resource Assistant
HR Assistant Job Qualifications/Requirements
Degree from a recognized university/institution
A proven record in the delivery of business targets.
Computer literacy is essential
Job Specifications
Recruitment and selection;
Preparation and circulation of candidate JD’s;
Sourcing for candidates by partnering with various academic institutions;
Ensuring successful talent acquisition process;
Preparation of recruitment reports;
Creating and maintain a comprehensive database for candidates.
Assisting in employee on boarding:-
Preparation of employee contracts;
Ensuring proper filing of all employee documentation;
Preparation of staff ID Cards.
Assisting in the payroll process by ensuring:-
Timely collection of payroll data for processing;
Timely dispensing of employee payslips.
Training and Development:-
Conducting a training needs analysis;
Implementation of training programmes such as identifying training venues, targeted group and facilitators.
Employee separation:-
Ensure employees files and relevant documentation are fully updated.
External and Internal communication :-
Actively participate in different social media platforms to create awareness about the company;
Preparing monthly newsletter;
Creating innovative strategies for employee motivation strategies such as:-
Organizing company events such as team building
Any other duties assigned.
HR Assistant Job Competencies
Be Creative and demonstrate innovative;
Able to work effectively in a highly collaborative team approach;
Customer service; ensure customer satisfaction through the provision of professional, efficient and effective assistance;
Strong organizational and coordination skills;
Ability to multi task within a fast paced environment with equally pressing deadlines;
Ability to “join the dots” and think on your feet;
Team player with excellent interpersonal skills;
Tact and diplomacy -
Sales Executive
Role Summary
The purpose of this job is to drive new business acquisition through active hunting for new accounts and cross selling additional accounts to existing customers, enrolling new and existing account holders on E-channels, and activation of inactive and unfunded accounts. The role is 75% field based and 25% office.
Job QualificationsBachelor’s degree from a recognized university (with preference in finance, ICT and Marketing) or Diploma in banking with a commitment in pursuing a degree
Working experience in any commercial area involving contact with customers or the general public will be an added advantage;
A proven record in the delivery of business targets.Roles
Organizing sales visits for their leads and leads generated by other branch staff;
Calling customers to activate their accounts;
Calling existing customers to enroll them on E Channels;
Demonstrate and present banks products;
Obtaining timely, relevant market intelligence feedback useful for product development
Obtain all customer information and documents required to open an account and ensure KYC compliance
Establishing new business;
Attending activations, trade exhibitions, conferences to promote the banks product;
Achieve monthly or annual sales targets within the set period;
Attending branch meeting.Competencies
Articulate communicator in English and Kiswahili;
Attention to detail
Mature, pleasant demeanor and interpersonal skills;
Self-driven with the ability to prioritize and deliver within deadlines;
High level of Confidence;
Perseverance;
Patience;
Commercial awareness;
IT and Numerical skills. -
Declaration Clerk
The Declaration clerk will be responsible for receiving and check the documents brought by the shippers to confirm their correctness.
RequirementsDiploma in clearing and forwarding
Trained in Orbus and Simba System and Eastern African Customs & Freight Forwarders Practicing Certificate Course (EACFFPC), DGR will be an added advantage.Job Responsibilities
Tallying of documents with their respective weight dockets and attaching them to folders
Processing of Mawb / Hawb on Ciel
Ensure correct tariffs are captured on Awbs including traffic codes
Typing /e- filling Eur1 forms ,GSPs and Certificate of Origins and photocopying of all documents
Lodging of custom entries and Plan for custom’s examinations when necessary
Payment for entries at the National Bank
Securing phytosanitary certificates from Kephis shippers for shippers who have agreement with company to get phytosanitary certificates on their behalf
Passing of the documents at the customs and dispatch of customs endorsed documents to the shippers
Ensuring all documents are taken to their respective airline offices on time
Preparing of document handling reports and sending them to the clearing agents
Endorsing all custom entries at the customs before they are dispatched to the shippers
Receive bookings placed by clients after office hours for dayshift staff to follow up
Compile customs documentation and Hand over them to third party transportEUR1
Form A
Certificate of originEnsure that cargo is handed over to the correct handling agent
Any other duties within the scope of your work as may be assigned by the Departmental Managers from time to timeCompetencies
Be flexible and open minded;
Result oriented;
Critical thinker;
Analytical skills;
Tenacious;
Problem solver.
Excellent communication and interpersonal skills;