Program Overview
Pathfinder is seeking a Deputy Chief of Party candidate for the USAID Kenya HIV Service Delivery Support Activity (HSDSA) Program. The primary focus of the activity is to identify, link, treat, and retain HIV+ Kenyans within the existing service delivery platform (sites) across focus counties. This activity will integrate services previously operationalized by other implementing partners such as training, hiring of human resources, and facility-based commodity quantification, ordering, stocking, issuing, and resupply/reporting. The goal of the activity is to increase access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” targets.
Position Purpose
The Deputy Chief of Party is responsible for overseeing all programming, including ensuring the technical quality of services. The Deputy Chief of Party works with sub-partners to decide on targets, oversees the development and execution of community action plans, monitors the implementation of the work plans, works with the Deputy Chief of Party to facilitate operational capacity building initiatives, directly facilitates technical capacity building, and supports coordination with local government and other key partners.
The Deputy Chief of Party directs and supervises senior program staff and consultants.
Responsibilities for the Deputy Chief of Party Job
Strategic Technical Leadership
Lead the technical design and implementation of project strategies, create a realistic and donor-repsonsive timeline, and continuously evaluate project progress towards achieving organizational strategic goals.
Be fully conversent on best practicies globally to develop and adapt for the Kenya setting.
Provide technical leadership to project staff and partners in support of project objectives.
Collaborate with headquarters and all partners to ensure programming aligns with agency mission and vision and that project best practices and lessons learned are shared for agency-wide dissemination
Utilize a participatory approach to developing and updating the project strategic plan, ensuring programmatic directions are technically-sound, evidence-based, and consistent with international standards.
Provide technical assistance and capacity building to local partners in support of sustainable impact Program Managment
Assist the COP in the successful programmatic and technical implementation of the project including the timely completion of high-quality work plans, accurate reports, and other mandated deliverables.
Assist the COP in monitoring project progress vis-a-vis expected objectives, utilizing tools and methods developed by Pathfinder, and ensuring effective usage of resources and compliance with donor requirements.
Oversee subgrantees/subcontractors ensuring quality implementation of programming and achievement of agreed upon objectives and targets in accordance with established schedules and timelines.
Document technical components of materials and project achevements for communications materials such as annual reports, brochures, and website updates.
Identify, select, manage performance of, and mentor project staff ensuring professional and capacity building; facilitate necessary international technical assistance to promote project goals and objectives.
Support other country programs, provide technical assistance, and foster cross-country collaboration.
Organizational Representation and Collaboration
Assist COP in addressing technical and programmatic issues related to the project.
Liaise with donors, partners, host government agencies, and other key stakeholders to share progress, accomplishments, and challenges to ensure dissemination and incorporation of best practices.
Cultivate strong relations with headquarters to achieve organizational goals and provide periodic updates to staff worldwide on the progress, challenges, successes, and lessons learned in managing the project.
Serve as COP, assuming overall field responsibility for project, in absence of the COP, as necessary.
Qualifications for the Deputy Chief of Party Job
Master’s degree in public health, social sciences, or other related field.
At least 7 years of senior-level experience managing large, complex HIV and FP/RH/MCH projects.
At least 5 years of supervision experience
Demonstrated experience in successfully fulfilling performance objectives, including the timely implementation and reporting of donor-funded program activities.
Demonstrated experience planning, designing, implementing, monitoring, and evaluating projects
Experience managing USAID-funded health programming.
Comprehensive knowledge of the health context and structural issues in Kenya including socioeconomic, institutional and policy issues that are related to essential services in population, health, and nutrition.
Proven ability to create and maintain effective working relations with senior Government personnel, international organizations, NGO partners, host country governments, and U. S. Government Agencies.
Experience working with public and private partners and stakeholders at all levels (national to community).
Proven ability to manage, motivate, and mentor staff at all levels and create a positive team environment.
Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
Excellent diplomatic, interpersonal, communication, and presentation skills.
Expert computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
Fluency in English.
In-country travel to field operations required with occasional travel to headquarters as necessary.
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Website: Website www.pathfinder.org
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Deputy Chief of Party Chief of Party Director of Finance Monitoring & Evaluation Director
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Child Health & Family Planning Senior Technical Advisor HIV/TB HIV Testing and Linkages Advisor Nutrition Program Manager Gender & Youth Manager Project Officer
Child Health & Family Planning Job Responsibilities
Support and contribute to the design, implementation and monitoring of all MNCH, RH/FP activities.
In collaboration with the MNCH/FP team identify barriers to MNCH, RH/FP uptake of services and develop innovative approaches/strategies to addressing the barriers.
Support provision of quality of MNCH, RH/FP services.
Mentor and provide support supervision to health care providers providing MNCH/FP services in Afya Pwani supported facilities.
Support OJTs and CMEs in MNCH, RH/FP in Afya supported facilities
Work closely with the community program teams to create demand for MNCH, RH/FP services
Work with other program teams to provide integrated outreaches.
Participate in the development of work plans and implementation.
Provide direct technical assistance and support to program counterparts, health facilities, in the areas of expertise including MNCH, RH/FP.
Monitor program outputs and results related to MNCH, RH/FP and work closely with the M&E team and other Program staff to ensure that results are documented and reported accurately.
Work jointly with the other service delivery teams to coordinate planning and scheduling of activities with the relevant technical team leaders and technical advisors.Propose innovative program approaches and interventions aimed at improving MNCH, RH/FP and PMTCT outcomes
Design innovative ways of working with young adolescent mothers to promote uptake of quality MNCH RH/FP services
Participate in the development/review of strategies, including technical direction for achieving program goals.
Apply best practices in MNCH, RH/FP to guide strategic planning and implementation.
Prepare abstracts for national and international meetings/conferences
Provide support to operationalize health policies, ensure client responsive services and optimal use of government and donor resources.
Prepare technical documentation and reports related to: project MNCH, RH/FP activities; results for donors, government stakeholders and partner organizations.
Support other Afya Pwani related activities in other program counties
Any other duties that may be delegated to you.
Requirements for the Child Health & Family Planning Job
Minimum Diploma in Nursing or Clinical Medicine. A BSc. In Nursing will be an added advantage.
At least 8 years hands-on experience in the field of reproductive health, family planning, HIV and AIDS.
Experience in public health management, training and capacity building.
Training of Trainer skills are essential for this role
Experience providing technical assistance in MNCH, RH/FP services
Demonstrated collaborative approach including working with Government officials with good negotiation skills, diplomacy and tact
Good community mobilization skills
Ability to prioritize work according to importance and deadline while meeting conflicting work demands
Possesses initiative, patience, tact, and able to work with minimum supervision
Able to work under pressure
Good interpersonal and communication skills
Demonstrates adaptability and flexibility in all aspects of working.
Ability to work effectively in a team and support others in their work.
Excellent computer skills in Microsoft Excel, Word, PowerPoint, internet etc.
Fluency in English and Kiswahili.
Familiarity with the political, social, economic and cultural context of working in Kilifi County
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Director of Finance Director of Monitoring & Evaluation Chief of Party
Position Purpose
The Director of Finance is responsible for overseeing project finances. The Director of Finance will supervise all grant and contract management and reporting on contract and grant performance as well as provide financial and technical management to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of USAID financial reports.
Key Responsibilities:
Oversee the project’s management of financial functions ensuring donor/contract compliance.
Develop and prepare budget forecasts and manage expenses within approved budget.
Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
Report on financial results and approve monthly/quarterly financial plans and reports.
Assist the COP in the successful implementation of the project including the timely completion of high-quality, budget forecats and financial statements.
In collaboration with Human Resources department, identify, select, manage performance of, and mentor finance staff ensuring professional growth and development as well as capacity building.
Oversee subgrantees/subcontractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers. Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
Coordinate and lead the annual audit process, liaise with external auditors and the finance team and Senior
Management team; assess any changes necessary.
Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
Effectively communicate and present the critical financial matters to members of senior management team.
Implement financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners..
Assist COP in addressing financial issues related to the project.
Basic Requirements:
Master’s degree or higher in Business Administration, Finance, Accounting, or relevant field, and at least 8 years of demonstrated experience in financial management of large-scale, complex, international development assistance programs.
In-depth knowledge of U.S. Government financial management rules and regulations.
Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
Experience managing USAID contracts and overseeing international and local subcontractors and grantees.
Demonstrated success managing multi-million dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accruate, timely reporting.
Demonstrated ability in analyzing finanical documents, projections, expenditures, and accruals.
Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
Proven ability to manage, motivate, and mentor staff at all levels and create a positive team environment.
Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
Excellent diplomatic, interpersonal, communication, and presentation skills.
Fluency in English required.
Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word,
Excel, PowerPoint and Outlook.
Familiarity with the political, social, economic and cultural context of working in Kenya.
In-country travel to field operations required with occasional travel to headquarters as necessary.
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Administrative Assistant – Finance & Administration Communications Manager / Technical Writer Senior MNCH Technical Advisor MNCH Manager
Job Details
The Administrative Assistant shall be reporting to the Senior Finance Director and will provide administrative support to the Senior Finance Director& Finance team on different project activities.
The role involves performing daily routine tasks on finance and procurement as key areas.
Key Accountabilities:Manage the Senior Director of Finance & Administration’s diary, correspondence, travel and accommodation and booking flights as well as relevant documentation (TAF/TEV) for staff.
Provide administrative services to all programs, finance and administration for various project teams in addition to providing rapporteur services for departmental and other meetings.
Develop and manage an efficient and effective filing and documentation system for the office of the Director of Finance and Administration.
Receive and coordinate functions for finance & administration and HR departments procurement needs including raising requisitions in Serenic and follow up to ensure timely delivery of goods/services in addition to backstopping for the Procurement team.
Track admin budgets, invoices, attach them to the paperwork – LPO and forward for processing.
Provide effective support to the Country Procurement team by taking Minutes and keep records as well as perform any other duties as may be assigned.The successful candidate should have a Bachelor’s Degree in Business Administration or an equivalent from a recognized University.
He/She must have at least 5 years’ administrative support experience in a similar role preferably in NGOs.
The candidate should be detail-oriented, willing to learn in a fast-paced office environment.
Prior working experience in procurement and finance will be an added advantage.go to method of application »