Website: Website www.integratedstaffing.co/

Job Description.

Supplier Evaluation.

Before the company gets to sign a contract with a particular supplier, you will have to evaluate the supplier to see if it is worth collaborating with it. You will look at the price and quality of the provided items. Perform all procurement and contracting activities including pre-qualification, tender management, negotiation and preparation of contracts, and how fast a delivery can be completed.
Analyze Price Proposals and company financial reports   before negotiating.
Analyze market and delivery trends so as to develop procurement technologies and processes that support those trends price. Identify cost reduction opportunities to achieve financial goals. You will also provide periodic reporting for management on purchasing, controls and processes.
Negotiation of various contracts.
This is in order to close great deals on the behalf of the company. Negotiate contracts with suppliers to obtain best price and service. Develop key relationships with business stakeholders and strategic supply partners to improve business.
Monitoring and Evaluation of Unrolling Contracts.
Once a contract is signed, you will have to keep an eye on it to make sure that the vendors will respect their part of the contract. And, of course, when needed, you will have to make the required adjustments to the existent contracts. This may include implementing and developing new processes to better procure goods and services.
Maintaining and Reviewing Records of Bought Items.
You will constantly keep track of the purchased items. Thus, you need to have up-to-date inventories, plus detailed information about a product’s price, performance, and delivery. You will implement procurement strategies to maintain security of supply and optimum value for money.

Collaboration with Suppliers to agree on policies.

This will involve coming up with convenient policies that will determine details concerning the shipment of products and other details that will keep the workflow steady. You will set policy and guidelines for delivering commercial and cost effective procuring process for the business.
Collaboration with Staff Members to meet Standards.
Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities. The staff members should be trained concerning the acceptable quality of the received goods, how to determine defective or unacceptable goods, and what actions to take in such cases. You will educate managers and associates about the procurement process control.
Identify areas for improvement to continually drive performance and business results.
This may include reviewing current processes for procurement and making recommendations where appropriate.

Qualifications

A minimum of 5-8 years.
Experience in a similar role would be preferred.
Bachelor’s degree in Procurement.
Additional certifications will be an advantage.
In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
Management and leadership skills.
Multi-tasking and time-management skills, with the ability to prioritize tasks.
Highly organized and detail-oriented.
Excellent analytical and problem-solving skills.
A masters will be an added advantage.

Interested and qualified candidates should forward their CV to: vacancies@integratedstaffing.co using the position as subject of email.

Apply via :

vacancies@integratedstaffing.co

Responsibilities:

Preparation of letters, memoranda, email, etc. to monitor progress and liaise with vendors during the entire procurement cycle; investigation and resolution of post-order problems and preparation of progress reports on procurement matters
Implementation of operational strategies within company rules, regulations, policies and strategies.
Processing of invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and informing clients.
Oral/written responses to queries from internal and external clients regarding procurement matters.
Ensure safe custody of procurement related documents such as invoices and delivery notes for purposes of reference, supplier dispute and reconciliation of accounts.
Conduct market research to identify potential suppliers suitable to fulfilling our requirement
Establishment and maintain working files on procurement activity.
Routine follow up action on procurement on behalf of the supervisor and inform supervisor of status.
Preparation of purchase orders and contracts, preparation of recurring purchase orders for contracting of services, vendor creation, maintenance of the filing system in the procurement Unit.
Inputs to the preparation of procurement plans for the office.
Identify and elaborate internal Standard Operating Procedures (SOPs) in Procurement, in consultation with the direct supervisor and office management.
Inviting and analyzing negotiated quotations.
Ensure that all supporting documents are available for audit and for review purpose;
Raise purchase orders to respective suppliers and following up with accounts team regarding payment.
Coordinate delivery of goods within specified lead time with suppliers by confirming PO, Delivery note, invoice match quality and specifications before acceptance of goods.
Coordinating with the logistics department to ensure items procured are transported with immediate effect.

Qualifications:

A bachelor’s Degree in procurement.
3-5 years of experience.
Must have great Interpersonal skills.
Reporting writing skills.
Must display a high degree of Integrity.
Flexibility to adapt to change in priorities.
Additional certifications will be an advantage.

Interested and qualified candidates should forward their CV to: vacancies@integratedstaffing.co using the position as subject of email.

Apply via :

vacancies@integratedstaffing.co