Website: Website www.filmaid.org

Finance Manager

Position main function:
Efficiently and effectively co-ordinates the financial functions of the organization as to meet overall FilmAid’s goals.
Main Duties and Responsibilities include but are not limited to:

Systems, Compliance and Procedures

Ensure the existence of proper financial systems that facilitate the recording and production of accurate financial reports, meet FilmAid’s internal control requirements and safeguard its assets.
Ensure that financial procedures are followed by all programmes, and systems developed to accommodate the needs of those programmes.
Continually review and manage implementation of financial management strategies, policies and procedures.
Continuously review and communicate cost control systems and procedures, including expenditure, authorisation protocols and monitor operations to ensure compliance.
Ensure compliance with taxation and statutory requirements including preparing and managing VAT, PAYE and other statutory requirements to ensure compliance.
Document practices including up to date finance and procurement manual in consultation with Country Director.

Budgeting and Reporting

Coordinate the timely, accurate and complete annual budget submissions and revisions.
Monitor expenditure against such budgets and highlight/address over-budget expenditure situations.
Prepare financial reports, both internal and donor, according to internal and donor standards.
Oversee the posting of budgets and entries, timely and accurately.
Oversee cost allocation systems in accordance to donor regulations.
Verify system’s reconciliation and verifying system’s balances.
Verify monthly bank reconciliations by the 10th of each month.
On monthly basis, meet with the Country Director to review overall performance and implementation levels and discuss short term strategies.
Report monthly on the financial status of programmes to the Country Director.

Cash Management

Consolidate monthly cash requirements for all locations and ensuring timely information to the Country Director.
Ensure smooth cash flow between HQ, donors, country office and the field offices.
Signing of petty cash for field operations.

Auditing

Lead preparation for internal and external audits, financial reviews and external audits
Reviewing and addressing questions of concern from auditors in consultation with Country Director.

GENERAL DUTIES

Ensure good external communication including with auditors, partners and funders.
Key in developing the organization’s overall strategy and drive FilmAid’s mission.
Perform any other duties and represent the Country Director.

Qualifications and Requirements:

Bachelors Degree in Accounting or Finance
Qualification in certified public accounts (CPA) or Association of Chartered Certified Accountants (ACCA).
At least 4 years’ experience of financial management preferably with a humanitarian organization.
Extensive understanding of donor/partner requirements, regulations and agreements.
Commitment to humanitarian principles and action.

Competencies:

Budgeting and budgetary control.
Financial reporting skills.
Decision making and problem solving skills.
Ability to work under pressure and attention to detail.
Ability to use various finance programs (QuickBooks, Ms Word, Ms Excel).
Good planning skills, honest and reliable.
Very good reporting skills.
Ability to work alone and in a team.
People management skills.

October 24, 2024
Art & Culture Liaison Officer

General Position Summary:
The Art & Culture Liaison Officer will coordinate arts & cultural productions & support Media training alumni/student productions in Dadaab.
He/she will ensure proper planning and execution of creative based projects that are facilitated by refugees and host community creatives, students and alumni. This includes but not limited to planning, scheduling & all other pre-production activities, project management and co-ordination, team supervision and skills mentorship.
Essential Functions

Coordinating project progress from pre-production, production to post production.
Managing and supervising community based artists during productions.
Coordinating student & alumni projects within the Media Training in Dadaab.
Reading, researching, assessing & recommending concepts, scripts & artistic projects.
Building and developing a network of artist’s contacts within the Refugee camps and host community.
Maintaining and updating FilmAid contemporary technical skills.
Ensuring compliance with relevant regulations, codes of practice and health and safety laws on productions.Human Resource Management
Supervision and providing direction to community artists.
Participate in the recruitment, interviewing and selection of well-qualified CBO’s/Consultants.
Continuous assessment, identify staff training and development needs, support staff to improve their talent and knowledge through mentorship and coaching as needed and provide training to Creative & Content staff.
Ensure staffs under your supervision have clearly defined work objectives, individual/team work plans and understand their responsibilities.
Promote staff development and suggest opportunities for staff training.

Qualifications and Requirements:

Degree or Advanced Diploma in Performance Arts/ Visual Arts/ Digital Media or Art & Design.
Experience in community and / or participatory media production.
Minimum of 2 years working experience in production/ media house/ art centre.
Good working knowledge of Film production process.
Good working knowledge of theatre/ visual arts production.
Background in community media, communications for development, participatory education/media/development or related disciplines (either through diploma or 2 years of experience)Competencies
Embodies the complete production and has the ability to comprehend and discern production dynamics.
Available and reliable at all times and during preproduction (and staging for theatre)
Hands-on and detail-oriented.
Good knowledge of both film, theatre and arts production process.
Excellent communication and people skills.
Good presentation and negotiation skills.
Good planning and organizational skills.
Financial skills and the ability to budget and manage the budget.
Confidence, assertiveness and motivational.
Researches and remains current on the developments and applications of latest production technology or methods.
Builds and maintains a network of contacts in the arts and culture sector.
Experience supervising or leading or being part of a cross-functional production unit.
Media training skills.
Content management and distribution experience/skills.
Social Media skills.

October 24, 2024
Research and Learning Manager Programme Coordinator

General Position Summary:
The Research and Learning Manager is tasked to deliver research, monitoring and evaluation of FilmAid’s programs on multiple donor funded communications projects in Kenya specifically for Dadaab and Kakuma humanitarian and development operations. The position also requires exemplary research, analytical & interpersonal communication skills to be used in communicating impact and promoting learning within the organization and externally with donors, government and other key stakeholders.
Essential Functions:

Direct responsibility and accountability for planning management and oversight of CwC outreach, livelihood and media arts programmes and projects and any other research, monitoring and evaluations relating to the Kenya Country office;
Establishes mechanisms to assure all mandatory M&E requirements are met, the intended results are produced;
Provides evaluation feedback into policy/project/programme design, including comments on various documents and regularly monitors risk logs of projects;
Follows up on implementation of evaluation recommendations; ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan;
Provides support to the Senior Management on the programme of work, including identification of topics, and projects/programme to be evaluated;
Provides support to internal teams and stakeholders on ways and means to improve M&E related components and activities;
Provides support at the design stage of programmes/projects for setting up a framework with defined indicators to facilitate the evaluation at the later stages;
Leadership and coordination of evaluation missions for projects, sectoral and thematic evaluations, including desk evaluations/studies on selected sectors/themes;
Supports the development of project proposals – particularly performance monitoring plans and M&E sections;
Develop standards for measuring quality of activities implemented;
Lead in the assessing the quality of programmes on a routine basis;
Communicate challenges, lessons learned, opportunities and best practice resulting from quality assurance activities;
Ensures timely submission of good quality M&E report, including any other reports requiring M&E inputs. The reports should enlighten, inspire and record compliance for internal and external use, and contain data of sufficient quality to be valid for evaluation;
In collaboration with HQ support in the preparation of organizations annual reports;
Contribute to global research and learning on Communicating with Communities (CwC) methodologies;
Manage programmatic learning structures to ensure that best practices and challenges are incorporated into continued activities.
Supervisory responsibility
All project team members.
Works directly with: Senor Management Team (SMT: Country Director, Creative and Content Director, Operations Director) Management team (MT: Executive Coordinator, Programme Coordinator, Finance Manager, Creative and Content Manager, Field/Site Managers). Supervise all program team members in the Kenya operation by articulating expectations, displaying model behavior, maintaining open lines of communication and being clear about roles and relationships. Work directly with Senior Management Team to design, monitor and report program performance objectives.

Qualifications and Requirements:

A degree or equivalent in Media for Development or related field with certificate/diploma in Programme Monitoring and Evaluation;
At least 4 years experience operational M&E experience at the national and international level in development and humanitarian issues;
Expertise and familiarity with cutting-edge M&E methods, designing results frameworks and evaluating development results, including experience in practical implementation of impact evaluations, experimental and quasi-experimental evaluations, particularly in public and private enterprises;
Demonstrated experience in applying qualitative/participatory research methods; linking planning to M&E; results based approaches;
Experience in the usage of computers and office software packages, experience in handling of web based management systems; proficiency in using statistical analysis software, such as SPSS and Excel); qualitative data analysis software (such as QSR) will be an asset;
Experienced in rendering M&E results with Social Behavior Change Communication approaches;
Experience with principles and practice of humanitarian aid and/or development.
Has lived and is willing to live and work in non-family workstations.

Key Skills and Competencies:

Fluency in written and spoken English and Kiswahili is essential.
Excellent writing skills.
Excellent interpersonal, communication and organizational skills.
Creative and analytical thinker with the ability to manage multiple projects.
Must be highly organized and able to work with other teams.

go to method of application »

October 23, 2024
1st Assistant Director

Job Specific Tasks

Assist the Director coordinate all production activity and supervise the cast and crew.
Provide regular production reports.
Oversee location, props and equipment.
Responsible for health and safety on set.
Prepare script breakdown and preliminary shooting schedule with the Unit Producer and/or Director.
Aid in location business, as delegated by the Director.
Ensure production runs according to schedule.
Prepare day- to- day schedules for talent employment and determine the cast and crew calls
Direct background action and supervise crowd control.
Supervise the functioning of the shooting set and crew.

Requirements

Degree or Diploma in Film or in any other relevant field.
An Authoritative team leader and motivator.
Have exceptional organizational and time management skills.
An excellent communicator.
Pay close attention to detail.
Flexible and have a positive approach.
Capable of working long hours.

October 23, 2024
Regional Communications Manager

To oversee the development and implementation of a communications and brand management strategy for FilmAid in East Africa and to provide expert external communications advice for donors, partners and allies in East Africa in liaison with FilmAid International.
Job Responsibilities

Oversee the planning and implementation of all external communications activities.
Develop and disseminate an annual communications plan in support of FilmAid’s annual program and development goals.
Coordinate the development, production, distribution and analytical analysis of all external communications content.
Leverage analytics to inform strategy, improve content engagement and extend the brand reach of the organization.
Improve upon internal processes for coordinating content production and delivery from the field, under the guidance and direction of the Creative and Content Director.
Ensure brand guidelines and the vision, mission and values of the organization.
Grow the reputation of the Organization and visibility of the Brand
Support the communications strategy and communications needs of FilmAid International’s headquarters in New York.
Ensure all communications systems are working effectively in collaboration with the international team in US
Work collaboratively with FilmAid HQ to update the external communications strategy and workplans for the year and jointly produce marketing materials for promotional and fundraising campaigns.
Manage and oversee the implementation of FilmAid Kenya’s first Branding Guide and Communications Strategy
Develop succinct communications messaging around complex humanitarian and development issues, including issues affecting health, education, protection, the environment, and other issue areas that affect FilmAid’s beneficiary population.
Work with the FilmAid International’s communications team to research, document, proofread, and publish articles for multi-platform distribution (web, social media, mobile).
Boost the Organization’s communications impact across the media spectrum to increase awareness and recognition of the humanitarian and development impact of FilmAid Kenya and in the region and engage our various audiences.
Maintain and update the FilmAid Kenya website and all communication database systems including Mailchimp.
Produce and publish email campaigns and monthly newsletters.
Manage media relations: Set up media guidelines, organize media excursions, brief the media and ensure positive publicity of FilmAid.
Plan, design and manage communication around events to promote and expand the visibility and the work of FilmAid in Kenya as well as encourage responsible reportage on beneficiary communities, with a focus on creating platforms for independent advocacy (such as the Olympics project in Kakuma Refugee Camp that was covered internationally).
Lead advocacy through communications on beneficiary protection issues such as SGBV and other pertinent protection issues with various stakeholders including donors.
Provide expert external communications advice for donors, partners and allies in the U.S./European/East African communities.
Champion Ambassadorship through leveraging internal and external communication opportunities to inform, engage and inspire our internal publics and external stakeholders
Monitor and evaluate the impact of our communication on the Organization’s reputation.
Work closely with Creative & Content staff to ensure products maintain high quality for international communications purposes.
Develop & manage a partner resource index detailing partner contacts (Donors and other key stakeholders), stakeholders in each area of FilmAid’s program response, program support cycles, networks, affiliations and resources to anchor the program development strategy.
Provide ongoing capacity building and support to all FilmAid Staff on partnership engagement and external communication strategies.
Identifying, establishing and maintaining strategic partnerships with refugee communities, donors, international organizations, NGOs, civil society actors, and other stakeholders.
Contributing to FilmAid’s organizational strategic thinking and organizational growth strategy, working with Country Director, Program Director, HQ and other country programs
Hire and manage partner engagement and external communications staff and media consultants
Represent the Country Director in agency meetings and other meetings as need arises
Under the guidance of FilmAid policy and partnerships agreements, develop Memorandum of Understanding guidelines and documents for working with partners through in-kind partnerships.

Qualifications

Bachelor of Arts in Communications, International Relations, Content production and / or any other relevant discipline.
At least 4 years work experience on humanitarian or development sector managing external communication and partnership.
Relevant experience working for a media company in PR, content strategy, or marketing.
Highly developed website management skills and a minimum one year experience managing an INGO’s website and other digital media communication platforms.
At least one year experience being producer for external communications materials including video and print for an international agency.
Well developed creative skills in one or more of the following areas graphic design, videography, photography and editing.
Highly developed communication skills and excellent command of English language, both written and spoken.
Excellent analytical, decision-making, interpersonal, organizational, and writing skills.
Commitment to humanitarian principles, including CHS and CDAC standards and values as well as Sphere standards.

October 23, 2024
Regional External Communications Manager

Job Purpose:
To oversee the development and implementation of a communications and brand management strategy for FilmAid in East Africa and to provide expert external communications advice for donors, partners and allies in East Africa in liaison with FilmAid International.
Key roles and responsibilities include but are not limited to:

Communications

Oversee the planning and implementation of all external communications activities.
Develop and disseminate an annual communications plan in support of FilmAid’s annual program and development goals.
Coordinate the development, production, distribution and analytical analysis of all external communications content.
Leverage analytics to inform strategy, improve content engagement and extend the brand reach of the organization.
Improve upon internal processes for coordinating content production and delivery from the field, under the guidance and direction of the Creative and Content Director.
Ensure brand guidelines and the vision, mission and values of the organization.
Grow the reputation of the Organization and visibility of the Brand
Support the communications strategy and communications needs of FilmAid International’s headquarters in New York.
Ensure all communications systems are working effectively in collaboration with the international team in US
Work collaboratively with FilmAid HQ to update the external communications strategy and workplans for the year and jointly produce marketing materials for promotional and fundraisingcampaigns.
Manage and oversee the implementation of FilmAid Kenya’s first Branding Guide and

Communications Strategy

Develop succinct communications messaging around complex humanitarian and development issues, including issues affecting health, education, protection, the environment, and other issue areas that affect FilmAid’s beneficiary population.
Work with the FilmAid International’s communications team to research, document, proofread, and publish articles for multi-platform distribution (web, social media, mobile).
Boost the Organization’s communications impact across the media spectrum to increase awareness and recognition of the humanitarian and development impact of FilmAid Kenya and in the region and engage our various audiences.
Maintain and update the FilmAid Kenya website and all communication database systems including Mailchimp.
Produce and publish email campaigns and monthly newsletters.
Manage media relations: Set up media guidelines, organize media excursions, brief the media and ensure positive publicity of FilmAid.
Plan, design and manage communication around events to promote and expand the visibility and the work of FilmAid in Kenya as well as encourage responsible reportage on beneficiary communities, with a focus on creating platforms for independent advocacy (such as the
Olympics project in Kakuma Refugee Camp that was covered internationally).
Lead advocacy through communications on beneficiary protection issues such as SGBV and other pertinent protection issues with various stakeholders including donors.
Provide expert external communications advice for donors, partners and allies in the U.S./European/East African communities.
Champion Ambassadorship through leveraging internal and external communication opportunities to inform, engage and inspire our internal publics and external stakeholders
Monitor and evaluate the impact of our communication on the Organization’s reputation.
Work closely with Creative & Content staff to ensure products maintain high quality for international communications purposes.
Partner Engagement Management
Develop & manage a partner resource index detailing partner contacts (Donors and other key stakeholders), stakeholders in each area of FilmAid’s program response, program support cycles, networks, affiliations and resources to anchor the program development strategy.
Provide ongoing capacity building and support to all FilmAid Staff on partnership engagement and external communication strategies.
Identifying, establishing and maintaining strategic partnerships with refugee communities, donors, international organizations, NGOs, civil society actors, and other stakeholders.
Contributing to FilmAid’s organizational strategic thinking and organizational growth strategy, workingwith Country Director, Program Director, HQ and other country programs
Hire and manage partner engagement and external communications staff and media consultants
Represent the Country Director in agency meetings and other meetings as need arises
Under the guidance of FilmAid policy and partnerships agreements, develop Memorandum of
Understanding guidelines and documents for working with partners through in-kind partnerships.

Qualifications and Requirements:

Bachelor of Arts in Communications, International Relations, Content production and / or any other relevant discipline.
At least 4 years work experience on humanitarian or development sector managing external communication and partnership.
Relevant experience working for a media company in PR, content strategy, or marketing.
Highly developed website management skills and a minimum one year experience managing anINGO’s website and other digital media communication platforms.
At least one year experience being producer for external communications materials including video and print for an international agency.
Well developed creative skills in one or more of the following areas graphic design, videography, photography and editing.
Highly developed communication skills and excellent command of English language, both written and spoken.
Excellent analytical, decision-making, interpersonal, organizational, and writing skills.
Commitment to humanitarian principles, including CHS and CDAC standards and values as wellas Sphere standards.

October 23, 2024