Website: Website www.filmaid.org

Procurement and Logistics Assistant

Job Purpose

Provide support, coordination and implementation of the Procurement and Logistics functions of FilmAid Kenya.

Essential functions:

The Procurement and Logistics Assistant fulfills the following functions;

PROCUREMENT:

Receiving quotation requests from the different locations and coordinate purchases requirements from user departments;
Sourcing of quotes from pre-qualified suppliers – based on the specifications on quotation requests received;
Compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods /services at the best terms and lowest costs possible;
Circulation of quotes, bids and proposal for evaluation and convene procurement meetings;
Participate in the evaluation of quotes and selection of vendors during the procurement committee meetings;
Take notes and circulate for review and obtain signatures from all members of the Procurement Committee and subsequent approval by the authorized official;
Finalize purchase orders and contracts for approval by Administration Manager;
Receive approved Purchase Requests and prepare and dispatch Local / International purchase Orders as needed and follow up to ensure timely delivery;
Keeping track of procurement of goods and services and tenders in progress and generating status reports;
Receiving goods/ supplies and cross checking with LPOs & ensuring all supplies received are as per PO and the proper working of equipment and signing delivery notes;
Support to resolve issues/problems related to delivered goods, prepare and sign Return to Vendor forms for unacceptable and /or damaged goods received;
Support the teams during the development of procurement plans;
Maintain relevant internal database and files, keep track of any procurement contractual agreements;
Research, maintain and present information from variety of external sources on sources of supply, vendor by community etc.

LOGISTICS:

Asset tagging of items received before issuance to the end of user and ensuring the purchased items get to the receiving office;
Coordinate for shipping of procured items to the field location – this includes dropping of the items to the airport for dispatch in coordination with admin;
Ensure the Nairobi office vehicles are serviced in good time – sourcing for quotes from pre-qualified suppliers and following through to ensure the service is completed;
Coordinate the repair and maintenance of damaged assets and in collaboration with the Logistics & Asset Management Officer and the Admin Manager.
Perform other duties related to this position as assigned by supervisor.

Qualification & Requirements

Diploma in Procurement or Supply Chain Management;
Good working knowledge of government procurement and disposal procedures and laws particularly the Public Procurement and Disposal Act, 2005 and Regulations, 2006;
Minimum of two years’ experience in a procurement and supplies office in a reputable organization.
A member of a recognized procurement professional body (KISM) is an added advantage.
Holder of a valid Kenyan driving licence;

Skills & Competencies

Excellent knowledge and understanding of procurement policies and processes.
Impeccable integrity and honesty.
Good communication both verbal and writing skills.
Good planning, analytical and organization skills.
Good public relations and negotiation skills
Proficient in Ms Office applications such as Ms Excel, Ms Word and in particular.
Ability to handle multiple projects simultaneously to meet goals and deadlines.
Uphold and respect procurement ethics and to conduct activities with integrity.
Attention to detail and a high degree of accuracy and be willing to work long hours when required.
A team player who demonstrates patience, flexibility and honesty.
Must be a person who is market oriented, cost consciousness and quality mindedness.
Must be a person with excellent interpersonal skills and able to work with minimum supervision.
Prudent in resource use and management.
A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.

Interested and qualified persons with the required experience are invited to submit their applications with only Cover Letter, CV and 3 references to Email address: jobskenya@filmaid.org on or before 16th October, 2020. Please indicate on the subject line of you application as ‘Procurement and Logistics Assistant’.Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.Only short-listed candidates will be contacted.FilmAid is an Equal Opportunity Employer.

Apply via :

jobskenya@filmaid.org

October 28, 2024
Field Manager – Re-advertisement

Job Purpose
To promote, position and lead the execution of FilmAid’s theory of social change through strategic distribution of content and skill development targeting community members and to coordinate and manage field operations and optimise the utilisation of FilmAid’s resources.
Essential functions
· Manage and provide leadership in the implementation of FilmAid’s strategic plan at field level.
· Responsible for the design of humanitarian and development communications projects in Kakuma and the surrounding counties.
· Provide effective coordination of projects and programmes thought well developed and executed plans.
· Establish and maintain an effective programme reporting system. The reports should enlighten, inspire and record compliance for internal and external use, and contain data of sufficient quality to be valid for evaluation.
· Ensure a community participatory methodology is maintained in all activities as envisioned in various existing protocols and guidelines.
· Responsible for fiscal oversight, admin and staff management.
· Responsible for the security and safety of all Kakuma program staff and organization’s assets. Responsible for enforcing a corruption, fraud and exploitation free programme by enforcing policies that mitigate the aforementioned risks.
· Responsible for leading and/or contributing to fundraising and proposal development efforts for new projects in Kakuma and Kalobeyei
Accountability
Under the overall supervision of the Country Director.
Qualifications and Requirements

Bachelor’s Degree in Communications, International Development or any other relevant social and behavioural science discipline.
A mid-level Manager with at least 5 years of experience in managing a portfolio of donor-funded Communication for Development projects in the humanitarian and/or development sectors.
Public Relations / Marketing/ Networking abilities and relationship maintenance skills.
Experience in designing new projects and developing fundraising proposals desirable.
Experience working with refugees and other displaced communities would be an added advantage.
A professional training in project management would be an added advantage.
Training in humanitarian principles including CHS and Sphere standards.
Training in security management within humanitarian sector.
Effective leadership, management and supervision skills.

Skills & Competencies

Solid programme management skills, including a good understanding of project cycle management, monitoring and evaluation, project reporting, and donor and partner relations.
A highly organised, adaptable and resilient individual, capable of managing multiple donor-funded projects simultaneously, and working in a difficult and fast-moving environment
Strong interpersonal skills and diplomacy – an individual who has the experience and ability to work in a diverse team and interact well with staff and partners from different nationalities and professional backgrounds.
Strong Human Resources and people management skills, including the ability to recruit, on-board, supervise, delegate, train and motivate staff.
A strategic thinker who is able to engage prospective donors and partners, and identify funding and partnership opportunities on behalf of the organisation.
Strategic planning skills.
Financial planning & management skills.
Relationship building and maintenance skills.
Effective leadership, management and skills.
Problem solving & decision making skills.
Performance standard setting & monitoring skills.
Communication and interpersonal skills.

terested and qualified persons with the required experience are invited to submit their applications with only Cover Letter, CV and 3 references to Email address: jobskenya@filmaid.org on or before 27th August, 2020. Please indicate on the subject line of you application as ‘Field Manager-Kakuma’.Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.Only short-listed candidates will be contacted.FilmAid is an Equal Opportunity Employer.

Apply via :

jobskenya@filmaid.org

October 28, 2024
Content Development Coordinator

Project Background:
DW Akademie (DWA) and FilmAid Kenya (FAK) collaborated, providing journalism training in the Kakuma refugee camp in 2016 and 2017. As a result of the information needs assessment conducted in Kakuma and Turkana County in June 2019, the new project will improve access to information for refugees and host communities in northwestern Kenya and foster dialogue between the two groups. The conversation will be achieved through Radio Listener Groups using relevant audio content produced by a group of highly skilled and motivated audio content producers from the refugee and host community. Communities served will dictate the issues vital to them that, in turn, will inform the Content Generators’ thematic focus.
Job Purpose:
To provide project management support and coordination to the DW Akademie (DWA) funded project for the information needs of refugees and host communities in Kakuma and Kalobeyei, Turkana County.
Primary Duties and Responsibilities include but are not limited to:

Manage implementation of the project by timely work planning, coordination, tracking progress and directing implementation;
Directly responsible for the expenditure budget through cashflow planning, day-to-day expenditure requisition, and expenditure tracking based activities in Kakuma, in collaboration with the Kakuma Field Manager and the finance management team.
Ensure smooth follow of communication between departments and Kakuma field office to facilitate quality delivery of activities;
Track project inputs, indicators, budget forecasts, and follow-up actions required.
Monitor implementation at all stages to ensure work is proceeding according to established plans, including analyzing implementation difficulties and initiating remedial action;
Follow the recruitment standards and recruit 140 Radio Listeners Group leads objectively and inclusively.
In collaboration with DW Akademie and FilmAid, implement guidelines for Radio Listener Group discussions (i.e., discussion, mobilization, facilitation, and feedback guidelines).
Plan for and ensure delivery of capacity building workshops delivered to Radio Listener Group leads and Content Generators.
Act as a Focal point for the project and manage communications and all project reporting between Kakuma field office and the management team in Nairobi;
Monthly high-quality progress and impact report to the Kakuma Field Manager and the Programmes Director.
Support the communication department to identify and write about stories of change.
Liaise with the Communications Manager (who will be the lead) on the management of visibility activities ensuring that all events include appropriate branding and donor recognition;
Comply with participatory and collaborative approaches when implementing the project, taking into consideration the needs of listeners, feedback, and learning.
Liaises with various organizational support units (Finance & Administration, Media Development team, Program Management, and M&E) that will support the successful delivery of the project.
Participate in program quality evaluations and support the adoption of recommendations;
Manage programmatic learning structures to ensure that best practices and challenges are addressed into continued activities.

Qualifications and Requirements:

Minimum Bachelor’s degree in administration, project management, or related field.
Minimum four (4) years of progressively responsible professional work experience in an INGO project management.
Highly developed communication skills and excellent command of the English language, both written and spoken.
Demonstrated knowledge of monitoring, evaluation, and learning.
Experience in participatory methodologies to project implementation.
Experience working with refugees and host communities.
Experience working within an international, multi-lingual environment and ability to work well under pressure in challenging situations.
Spoken and written French or Arabic or Turkana or German is desirable.

Skills and Competencies:

Well organized, adaptable, with excellent planning, multi-tasking, and time management skills.
Effective leadership, management and supervision of project teams
Effective coordination skills.
Practical planning & management.
The successful candidate is committed to child & adult safeguarding principles and humanitarian principles and action.

October 26, 2024
Senior Programmes Officer

Position main function:
To supervise and ensure successful delivery of FilmAid Kenya’s community communications projects in Kenya.
Main Duties and Responsibilities include but are not limited to:
Programmatic:

Lead planning processes based on sound understanding of the operational and contextual realities in project implementation sites.
Direct responsibility for execution of FilmAid programs centered on FilmAid’s theory of Social Change. The ideal candidate must be able to drive the delivery of emergency life saving information in disaster contexts, longer-term behavior modification communications, communication entrepreneurship trainings and media content production based on a sound understanding of the audiences as well as the delivery of skills development projects and programmes.
Directly responsible for tracking indicators and reporting variances to the Senior Management.
Participate in tracking of budget utilization.
Maintain an effective programme reporting system. The reports should enlighten, inspire and record compliance for internal and external use, and contain data of sufficient quality to be valid for evaluation.
Manage programmatic learning structures to ensure that success stories, best practices and challenges are reported and recommendations incorporated into programming;
Ensures timely submission of good quality project reports, including any other reports requiring outreach inputs. The reports should enlighten, inspire and record compliance for internal and external use, and contain data of sufficient quality to be valid for evaluation;
Lead communication between departments to facilitate quality delivery of activities and assist with the development of communications strategies to support program goals and increase community awareness.
Provides support at the design stage of short and long term plans for programmes/projects, monitor progress, ensure adherence and evaluate performance.
Ensure Core Humanitarian Standards (CHS) are at the center of programme implementation.
Keep track of programmatic meetings between FilmAid and UN agencies, donors, aid agencies, government stakeholder to foster positive relationships.

Organizational

Ensure standards for measuring quality of activities implemented.
Lead in the assessing the quality of programmes on a routine basis.
Communicate challenges, lessons learned, opportunities and best practice resulting from quality assurance activities.
Ensures compliance of activities and methodologies to CHS, CWC and SBCC standards.
The Senior Programmes Officer shall represent FilmAid in external meetings when called upon.
Fulfill other functions/activities as requested by the Senior Management.

Qualifications and Requirements:

Bachelor’s degree in political or social science or a development related fields.
Minimum 4 years’ experience in program implementation and coordination, preferably with an international humanitarian aid organization.
Master’s degree in development studies and/or related fields will be an added advantage.
High-level project coordination experience, with requisite skills in project management, developing and managing budgets, internal communications, supervising and working with partners.
Ability to deliver quality programmatic outcomes in a time-sensitive manner.
Experience delivering projects in multiple locations, including cross-cultural and multi-language environments.
Experience working with the media and managing magnification events.
Experience with principles and practice of humanitarian aid and/or development.
Ability to meet deadlines in multiple tasking environments.
Previous proven evidence of production of quality program and donor reports.
Diverse and with ability to conceptualize various projects.

Skills and Competencies:

Fluent in oral and written English is required.
Demonstrated ability to supervise and project teams.
Working knowledge on Social Marketing, C4D, CwC methodologies.
Have high-level understanding of ME&L systems.
Excellence in using Microsoft Officer products (Office 365, Excel, Word) and programme management software.
Has lived and is willing to live and work in non-family workstations for long durations.
Very Good reporting and presentation skills.

October 26, 2024
Media Training Manager

Project Background/Description:
FilmAid is deploying a three-pronged approach to achieve the goal of improving refugee/returnee community capacity, resilience and self-reliance to respond to the need for trusted and timely life-saving information in Dadaab, Kakuma and Kalobeyei. The components include Skills Development for Refugees and Returnees; Life-Saving Information Dissemination; and Social and Behavior Change Communications (SBCC). At least 80% of the staff (Community Resources Persons) that deliver FilmAid programs are from affected communities; building community self-management and leadership. Supporting and mainstreaming community-led responses to social challenges and building spaces for dialogue on the issues they face build community resilience and individual self-reliance. This enables affected populations to raise awareness, engage influencers (youth, government, UNHCR), and mobilize the larger community to respond to issues affecting them and address their concerns sustainably.
Job Purpose:
Effectively oversee the FilmAid Kenya media-training programme.
Main Duties and Responsibilities include but are not limited to:

Develop and maintain student recruitment standards that are competitive, objective and inclusive.
Develop and maintain training standards in film, journalism and graphic design (i.e. scheme of work, curriculum, standardised assessments, course work, student records, attendance sheets etc.).
Ensure internal and external examinations are conducted to acceptable certification standards.
Maintain the quality of training programme through self-evaluation exercises as well as internal and external quality control audits.
Facilitate mentorship, internship and apprenticeship programmes for students.
Identify and recommend staff capacity building needs and develop a programme for staff development.
Leads capacity building, information dissemination and evaluation of student and staff Media trainings Programme Code of Conduct.
Supervisory and performance management functions such as: hiring, training, assigning and delegating tasks to media training staff and consultants.
Manage relationships between FilmAid Kenya’s programme strategic partners and other institutions of learning
Collaborate with the Field Managers to ensure effective management of media training team with accurate planning, budgeting, management of resources including time and compliance with all regulations and practices.
Participate in the preparation of project documents, including: strategy papers, concept notes, full proposals and more, as needed by the Country Director and the Board of Directors.
Contribute to FilmAid’s organizational strategic thinking and organizational growth strategy, working with the Country Director and Headquarters.

Qualifications and Requirements:

Bachelor’s Degree in Film & Television or Drama & Theatre Production or Communication or Digital Media or Art & Design.
Experience in community and / or participatory media production.
Minimum four (4) years of progressively responsible professional work experience in the development, planning and management of participatory film and/or other community media with practical experience in developing strategies and the adaptation and application of communication tools and mediums to specific programs.
Commensurate education and years of experience in largely broadcast media training.
Ability to oversee creative productions in multiple mediums, including: Film, Audio and Digital formats.
Thorough understanding of principles of Creative Copyright issues.
Highly developed communication skills and excellent command of English language, both written and spoken.
Experience working within an international, multi-lingual environment and ability to work well under pressure in difficult environments.

Skills and Competencies:

Well organized, adaptable, with excellent planning, multi-tasking and time management skills.
Imaginative, creative and artistic.
Effective leadership, management and supervision of multiple creative teams.
Financial planning & management skills.
Commitment to code of conduct, child and adult safeguarding principles.
Commitment to humanitarian principles and action.

October 26, 2024
Conflict Information Needs Assessment

Project background/Description:
FilmAid through a project for Youth Inclusion and Human trafficking activities for Refugees in Dadaab, Garissa County is tasked to develop media and arts based projects that will engage the youth in this region in dialogue that will identify appropriate and sustainable action in the youth, as influencers of peacemaking and agents of change. FilmAid seeks to influence the community’s knowledge and attitude on safe migration in order to combat trafficking of persons. The project will use media and art specifically film, radio, theatre and music as a tool to create awareness on the themes highlighted and provide sustainable linkages and synergy with vocational skills, livelihood and education services, products and initiatives offered by other actors in this projects. FilmAid’s role will be to develop appropriate media and implement awareness activities on themes on youth-led peace promotion, youth-led campaigns to create awareness on peaceful co existence and human trafficking.
This consultancy is aimed at understanding armed violence and peace building affecting migrant youth in Dadaab refugee camp and the host community in and around Dadaab. The study will ensure a political, economic and gender analysis on armed violence, peace building and human trafficking affecting the youth, identify information gaps related to the theme and recommend key messages to use for awareness campaigns using radio, theater and other IEC material while taking into account the diversity of the population (gender, age, ethnicity, disability).
The aim of this consultancy is to identify:
A. What are the political, economic, gender factors are in armed violence and human trafficking?
B. What are the information gaps on armed violence, human trafficking and peace building?
C. What kind of information do people require on armed violence reduction, preventing human trafficking and peace building?
D. How do people access this information?
E. Which means/channels of information are available to them? F. What is the most trusted way of accessing information
Specific tasks for the consultant:

Review relevant literature such as project documents and population statistics, including past studies of information needs relevant to the target respondents.
Develop study tools in close cooperation with FilmAid Kenya, Lutheran World Federation and Danish Refugee Council.
Provide in writing a methodology for the rapid needs assessment and conduct a review meeting.
Supervise data collection.
Transcribe and translate all material recorded in local dialects during data collection into English.
Analyze behaviors, attitudes and practices of the respondents including information needs and gaps in Dadaab and Garissa county residents.
Develop a Message Guide in matrix format clearly identifying the target audiences, Demographics, Psychophysics (motives, focus, aspirations, behavior related to the subject matter of study etc.), Influencers, Desired Behavior/ Beliefs and Key messages.
Present an initial draft report and a final report after consultation with FilmAid.
Provide printed and soft guide/ tools to FilmAid.
Work with relevant program staff to support the editing of a monitoring and evaluation framework based on the message guide developed.
Conduct jointly with FilmAid a one-day workshop with stakeholders in Dadaab to disseminate finding of the needs assessment and how the message guide will be implemented.Consultant’s profile

Candidates who apply for this consultancy should ideally possess the following qualification:

Sound understanding and experience conducting studies in armed violence reduction, peace building and human trafficking.
Familiarity with Communication for Development and Communication with Communities.
Previous works in Information Needs studies in migration setups and remote communities.
Practical experience with participatory approaches while working with various stakeholders.
Be familiar with communicating with possibly marginalized communities (host) and vulnerable persons (refugees)
Ability to conduct surveys in various ethnic languages of the Great Lakes and Horn of AfricaRequirements:The consultant will be expected to submit a proposal indicating the intended methodology of the study that will be used to arrive at the expected objectives of the consultancy. The methodology should be presented in a clear and simple format. The proposal should also include a detailed work plan and budget proposal.

Timeline and schedule
Deadline for submitting of proposal: 19th of April 2019
Deadline for final report: 20 days after signing the contract The consultant will be needed to start this assignment IMMEDIATELY.
Administrative and technical appendices:

Methodological approach
Work schedule adopted for the service provision
Itinerary
Lead Consultant’s CV E. Budget proposal

October 26, 2024
Music Producer / Trainer

JOB PURPOSE:
The Music Producer/Trainer will undertake the facilitation of the workshops to promote youth empowerment through music production training .
KEY ROLES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Training 15 musicians in several aspects of music business. This includes and not limited to: Signing with record labels, music contracts, copyrights, distribution, promotion, promoters, and production house.
Facilitating recording of 4 songs by 2 musicians selected from the original group of 15 musicians.
Coaching and mentoring 2 musicians from both the refugee and host community in music and performing arts to enhance their skills as artists so that they have confidence to seek out livelihood opportunities with newly attained skills.
To establish learning and exposure visits to Nairobi for the music artists. The artists will visit bands and production studios.
Facilitate media tours to promote the recorded song.
Consult during production of music video.

SPECIFIC TASKS FOR FILMAID:
FilmAid will provide the following during this consultancy period:

Meet the consultant’s costs of travel to and from Kakuma Refugee Camp as well as accommodation and meals while out in the field.

Mobilize the participants who will attend the training.

Provide the training venue that will be used to conduct the workshops.

REQUIREMENTS:

Must be a Kenyan national OR must be eligible to work in Kenya;
Bachelors/Diploma in relevant discipline (Music/Arts/Media);
Experience of working in music production programs;
In-depth understanding of the music production process and structure;
Experience supervising or leading or being part of a cross-functional production team
Strong oral and written communications skills;
Content interpretation experience/skills;
A flair for generating original creative ideas;
A good working knowledge of the East African music industry;
Persistence to follow up leads and gain work;
The ability to work with others, at all levels, as part of a team;
The capacity to manage and design project from start to finish, to tight deadlines;
The ability to be resourceful and adaptable and be able to solve practical and conceptual problems;
The capability to work independently;

TIME FRAME
There will be a five day Music production workshop which will include a selection process, between April 15th to 19th 2019.
The rest of the project will involve: Recording, post production, expert visits, media tours and video recording which will be between 29th April and 7th June 2019.
The consultant is to provide a curriculum of course elements to be taught over the time frame as well as intended outcomes from each course element.

October 26, 2024
Finance Manager

Position main function:
Efficiently and effectively co-ordinates the financial functions of the organization as to meet overall FilmAid’s goals.
Main Duties and Responsibilities include but are not limited to:

Systems, Compliance and Procedures

Ensure the existence of proper financial systems that facilitate the recording and production of accurate financial reports, meet FilmAid’s internal control requirements and safeguard its assets.
Ensure that financial procedures are followed by all programmes, and systems developed to accommodate the needs of those programmes.
Continually review and manage implementation of financial management strategies, policies and procedures.
Continuously review and communicate cost control systems and procedures, including expenditure, authorisation protocols and monitor operations to ensure compliance.
Ensure compliance with taxation and statutory requirements including preparing and managing VAT, PAYE and other statutory requirements to ensure compliance.
Document practices including up to date finance and procurement manual in consultation with Country Director.

Budgeting and Reporting

Coordinate the timely, accurate and complete annual budget submissions and revisions.
Monitor expenditure against such budgets and highlight/address over-budget expenditure situations.
Prepare financial reports, both internal and donor, according to internal and donor standards.
Oversee the posting of budgets and entries, timely and accurately.
Oversee cost allocation systems in accordance to donor regulations.
Verify system’s reconciliation and verifying system’s balances.
Verify monthly bank reconciliations by the 10th of each month.
On monthly basis, meet with the Country Director to review overall performance and implementation levels and discuss short term strategies.
Report monthly on the financial status of programmes to the Country Director.

Cash Management

Consolidate monthly cash requirements for all locations and ensuring timely information to the Country Director.
Ensure smooth cash flow between HQ, donors, country office and the field offices.
Signing of petty cash for field operations.

Auditing

Lead preparation for internal and external audits, financial reviews and external audits
Reviewing and addressing questions of concern from auditors in consultation with Country Director.

GENERAL DUTIES

Ensure good external communication including with auditors, partners and funders.
Key in developing the organization’s overall strategy and drive FilmAid’s mission.
Perform any other duties and represent the Country Director.

Qualifications and Requirements:

Bachelors Degree in Accounting or Finance
Qualification in certified public accounts (CPA) or Association of Chartered Certified Accountants (ACCA).
At least 4 years’ experience of financial management preferably with a humanitarian organization.
Extensive understanding of donor/partner requirements, regulations and agreements.
Commitment to humanitarian principles and action.

Competencies:

Budgeting and budgetary control.
Financial reporting skills.
Decision making and problem solving skills.
Ability to work under pressure and attention to detail.
Ability to use various finance programs (QuickBooks, Ms Word, Ms Excel).
Good planning skills, honest and reliable.
Very good reporting skills.
Ability to work alone and in a team.
People management skills.

October 26, 2024
Finance Manager

Position main function:
Efficiently and effectively co-ordinates the financial functions of the organization as to meet overall FilmAid’s goals.
Main Duties and Responsibilities include but are not limited to:

Systems, Compliance and Procedures

Ensure the existence of proper financial systems that facilitate the recording and production of accurate financial reports, meet FilmAid’s internal control requirements and safeguard its assets.
Ensure that financial procedures are followed by all programmes, and systems developed to accommodate the needs of those programmes.
Continually review and manage implementation of financial management strategies, policies and procedures.
Continuously review and communicate cost control systems and procedures, including expenditure, authorisation protocols and monitor operations to ensure compliance.
Ensure compliance with taxation and statutory requirements including preparing and managing VAT, PAYE and other statutory requirements to ensure compliance.
Document practices including up to date finance and procurement manual in consultation with Country Director.

Budgeting and Reporting

Coordinate the timely, accurate and complete annual budget submissions and revisions.
Monitor expenditure against such budgets and highlight/address over-budget expenditure situations.
Prepare financial reports, both internal and donor, according to internal and donor standards.
Oversee the posting of budgets and entries, timely and accurately.
Oversee cost allocation systems in accordance to donor regulations.
Verify system’s reconciliation and verifying system’s balances.
Verify monthly bank reconciliations by the 10th of each month.
On monthly basis, meet with the Country Director to review overall performance and implementation levels and discuss short term strategies.
Report monthly on the financial status of programmes to the Country Director.

Cash Management

Consolidate monthly cash requirements for all locations and ensuring timely information to the Country Director.
Ensure smooth cash flow between HQ, donors, country office and the field offices.
Signing of petty cash for field operations.

Auditing

Lead preparation for internal and external audits, financial reviews and external audits
Reviewing and addressing questions of concern from auditors in consultation with Country Director.

GENERAL DUTIES

Ensure good external communication including with auditors, partners and funders.
Key in developing the organization’s overall strategy and drive FilmAid’s mission.
Perform any other duties and represent the Country Director.

Qualifications and Requirements:

Bachelors Degree in Accounting or Finance
Qualification in certified public accounts (CPA) or Association of Chartered Certified Accountants (ACCA).
At least 4 years’ experience of financial management preferably with a humanitarian organization.
Extensive understanding of donor/partner requirements, regulations and agreements.
Commitment to humanitarian principles and action.

Competencies:

Budgeting and budgetary control.
Financial reporting skills.
Decision making and problem solving skills.
Ability to work under pressure and attention to detail.
Ability to use various finance programs (QuickBooks, Ms Word, Ms Excel).
Good planning skills, honest and reliable.
Very good reporting skills.
Ability to work alone and in a team.
People management skills.

October 26, 2024
Art & Culture Liaison Officer

General Position Summary:
The Art & Culture Liaison Officer will coordinate arts & cultural productions & support Media training alumni/student productions in Dadaab.
He/she will ensure proper planning and execution of creative based projects that are facilitated by refugees and host community creatives, students and alumni. This includes but not limited to planning, scheduling & all other pre-production activities, project management and co-ordination, team supervision and skills mentorship.
Essential Functions

Coordinating project progress from pre-production, production to post production.
Managing and supervising community based artists during productions.
Coordinating student & alumni projects within the Media Training in Dadaab.
Reading, researching, assessing & recommending concepts, scripts & artistic projects.
Building and developing a network of artist’s contacts within the Refugee camps and host community.
Maintaining and updating FilmAid contemporary technical skills.
Ensuring compliance with relevant regulations, codes of practice and health and safety laws on productions.Human Resource Management
Supervision and providing direction to community artists.
Participate in the recruitment, interviewing and selection of well-qualified CBO’s/Consultants.
Continuous assessment, identify staff training and development needs, support staff to improve their talent and knowledge through mentorship and coaching as needed and provide training to Creative & Content staff.
Ensure staffs under your supervision have clearly defined work objectives, individual/team work plans and understand their responsibilities.
Promote staff development and suggest opportunities for staff training.

Qualifications and Requirements:

Degree or Advanced Diploma in Performance Arts/ Visual Arts/ Digital Media or Art & Design.
Experience in community and / or participatory media production.
Minimum of 2 years working experience in production/ media house/ art centre.
Good working knowledge of Film production process.
Good working knowledge of theatre/ visual arts production.
Background in community media, communications for development, participatory education/media/development or related disciplines (either through diploma or 2 years of experience)Competencies
Embodies the complete production and has the ability to comprehend and discern production dynamics.
Available and reliable at all times and during preproduction (and staging for theatre)
Hands-on and detail-oriented.
Good knowledge of both film, theatre and arts production process.
Excellent communication and people skills.
Good presentation and negotiation skills.
Good planning and organizational skills.
Financial skills and the ability to budget and manage the budget.
Confidence, assertiveness and motivational.
Researches and remains current on the developments and applications of latest production technology or methods.
Builds and maintains a network of contacts in the arts and culture sector.
Experience supervising or leading or being part of a cross-functional production unit.
Media training skills.
Content management and distribution experience/skills.
Social Media skills.

October 26, 2024