Website: Website www.fairtrade.net

Grants Accountant

Details:
Main purpose of the job
You are responsible for the entire Partners’ Financial Management and Grant Management as well as for essential supportive tasks within Fairtrade Africa (FTA) Finance Unit staff.
This job description is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time based on discussions with the post holder and the line manager. The post holder will be expected to work to agreed objectives, which should facilitate achievements of key responsibilities in accordance with the Performance Review Process.
Key Performance areas

Financial Management

Post and review all expenditures and transactions in Hansaworld, according to programme and projects budgets and FTA guidelines
Ensuring that all information required for audit is availed including financial reports
Ensure Cash/Fund flow management in liaison with relevant staff
Maintain contact with FTA bankers and monitor all bank transactions to ensure that adequate balances are maintained.
Process payments and ensure that each payment/transaction complies with FTA internal financial procedures, programmes and project budgets.
Review payments, journal entries, cost allocations and other postings into accounting system and ensure proper coding, data quality and integrity of all accounting/financial transactions
Support in the design of programme/project budgets in consultation with other relevant staff and ensure budget holders are regularly updated on the burn rate
Manage staff advances issuance, liquidation and ageing in line with the FTA’s policies and procedures
Analyse risk areas in internal controls and recommend mitigating measures

Grants & Partner Management

Ensure budget control by adequately checking all costs that are chargeable to grants.
Participate in grant proposal development and extensions, by providing technical support in the development of grant budgets that are in line with the effective implementation of grants, donor requirements and FTA policy
Ensure spending is within the budget limit to control overspending within projects
Review Field Financial Documents/Sub-grantee documents regularly to ascertain the level of internal controls in the financial process.
Continuously monitor budget commitments for projects and advise Line Manager on any significant occurrences
Monitor financial performance for grants and produce reports according to donor reporting requirements
Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial statements reflecting the status of projects and or programs on a grant-to-date basis in accordance with Generally Accepted Accounting Principles (GAAP) and donor requirements
Develop Partners financial reporting template and guidelines for use during reporting.
Facilitate transfer of funds to partners and ensure close monitoring of utilization of funds.
Carry out periodic review of internal control environment affecting both program and support operations for potential risk exposures; continually monitor and update the assessment of the control environment, keeping abreast of significant control aspects
Monitor compliance with grant funding requirements and provide appropriate guidance to programme and partner staff including allowable and non-allowable costs, grant closeout, preparation of budget modifications and requests for carry-over or extensions as needed
Support developing/drafting contracts for partners that are compliant with FTA donors regulations
Regularly review of partner organization’s reports and provide them with documented feedback ensuring they comply with FTA Financial Management Guidelines
Execute other tasks and responsibilities assigned by the Finance Manager

Knowledge and experience
Minimum Academic Requirement

A holder of a university degree in Business Management, Commerce or any other equivalent qualification
Certified Public Accountant in Kenya and a registered member with ICPAK in good standing

Other Specialist Training and technical skills

Command of Accounting Systems, in particular, Hansaworld. Experience in Programme Management Information systems an added advantage
Experience in managing large donor-funded budgets and reporting to donors.
At least four years of experience in similar functions in an international non-governmental organization
Advanced book-keeping skills, including the ability to analyse financial information and prepare complete financial statements.
Experience in enforcing internal financial procedures
Proactive attitude to budget monitoring and reporting, preferably with experience in advanced reporting requirements
The candidate must be accurate, thorough, and able to consistently meet deadlines.
Proficiency in the English language, both written and spoken
Possess advance Excel skills
Excellent interpersonal skills with an ability to interact with individuals across multi-functional and cultural disciplines

This job description is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time based on discussions with the post holder and the line manager. The post holder will be expected to work to agreed objectives, which should facilitate achievements of key responsibilities in accordance with the Performance Review Process.

October 25, 2024
Fundraising Officer Grants Officer – MFA Impact Programme

Details:
MAIN PURPOSE OF THE JOB:
Ensure sustainability of FTA programmes by effective resource mobilisation for the achievement of Fairtrade Africa’s vision and strategy.
KEY PERFORMANCE AREAS:

Develop and Implement Resource Mobilization Strategy
Develop strategies and tools for grant fund-raising
Identify, develop and implement funding strategies
Manage the implementation of coherent strategies to develop the potential for income through donors
Engage and support FTA regional and product networks, stakeholders and other affiliates in developing fundraising strategies
Establish clear Programme development and Resource Mobilization activities
Resource Mobilization and Networks Management
Develop Programmes and Resource Mobilization activities
Contribute to concept and project development across the system
Conduct donor mapping for all regions and develop a continental funding Plan
Establish a donor engagement tracking platform and a donor knowledge management system(s) for FTA
Support the Head of Advocacy and Partnerships to identify strategic partners, and platforms, conferences and meetings relevant for creating visibility of FTA work including showcasing FTA models and Impact stories.
Engage with NFOs in designing and developing Offer to Business proposals and initiatives
Establish key networks and trust among present and potential donors
Ensure active networking in order to give the organisation visibility and donor/funders trust and respect
Establish, update and maintain donor/funders database of contacts and preferences
Study donor patterns and national preferences and ensure FTA optimises on emerging opportunities
Network with NFOs and other partners for mutual benefits on common donors/funders strategies.
Donor Proposals and Presentation
Prepare effective and competitive donor proposals
Be both reactive and proactive in preparing and making fundraising presentations to potential funders
Guide and support Heads of Departments and Heads of Regions in source mobilisation strategies
Regional Resource Mobilization Strategies
Engage regional teams on ongoing needs assessments and compile reports relating to the producer needs
Engage all Heads of Regions and their Member & Partnerships Managers in developing region-specific fundraising strategies
Provide templates for developing FTA Project concepts and proposal templates
Work with the Finance Manager to develop Budget Templates for FTA Proposals
Provide coaching and mentoring on proposal development to regional offices
Establish key costing benchmarks for regions and the Secretariat
Support to Head of Advocacy and Partnerships
Prepare presentations for Head of Advocacy and Partnerships the on donor-related issues
Organise meetings with donor/funders for the Head of Advocacy and Partnerships
Advise the Head of Advocacy and Partnerships on Donor trends and how best FTA can align themselves
Provide quarterly reports to the Head of Advocacy & Partnerships on progress on fundraising plans

SKILLS, KNOWLEDGE AND OTHER JOB REQUIREMENTS

Minimum Academic Requirement
Degree in Political Sciences, International Development, Social Sciences, or anthropology.
Other Specialist Training or Certifications
Fund Raising Specialist Training

RELEVANT EXPERIENCE

Experience in participatory proposal development processes
Experience in training and working with communities
A record of successful fundraising results
At least 3 years’ experience in social development in a similar environment

KNOWLEDGE OF SYSTEMS AND PROCEDURES

Donor knowledge
Proposal writing
Budgeting principles
Experience in strategic planning and leading a successful fundraising campaign

COMMUNICATION DEMANDS AND COMPETENCIES

Superior writing and presentation skills
Excellent relationship management skills

APPLICATION (Deadline Saturday 24th June 2018)

go to method of application »

October 25, 2024
Head of Advocacy & Partnerships

Details:
POSITION OVERVIEW:
Post holder reports to: Executive Director
Staff Reporting to this Position:

Gender and Social Compliance Manager
Fundraising Officer
Communications Officers
Programmes and Information Manager

Main Purpose of Job
To support and facilitate the fulfilment of FTA strategy implementation through the development and implementation of appropriate advocacy and partnership strategies and plans that enable the empowerment, participation and beneficiation of farmers and workers through trade.
Main Responsibilities
This is an exciting opportunity to lead the development of a continental advocacy and partnership strategy in a dynamic organisation;

Develop strategies for advocacy and partnership initiatives for the organisation, its networks and programs.
Be the lead advisor on global, regional and national policy and advocacy, monitoring and accountability initiatives for the implementation of the Fairtrade Standard and relevant SDGs.
Develop and cultivate partnerships that are relevant to the achievement of FTA’s strategic objectives.

Key Performance Areas
1. Develop Strategies for advocacy initiatives

Lead and manage processes for developing the FTA Advocacy strategy Support regional teams to develop Advocacy Action Plans based on clear context, and stakeholder analysis.
Support regional teams in developing advocacy strategies for the country and regional product networks.
Participate in designing and inputting into global advocacy activities, and ensure all global advocacy and influencing initiatives are informed by local and regional needs
Develop an annual FTA work plan in collaboration with HORs and regional advocacy focal points including the Gender and Social Compliance Manager.
Take leadership in defining overarching advocacy activities that FTA prioritises i.e Climate Change, Gender, Living Income & Living Wage, Diversification, Value Addition and South to South markets.
Participate in global advocacy initiatives that relate to the prioritised core products i.e Cocoa, Coffee, & Banana.
Monitor and assess opportunities to influence international, regional, sub-regional, and national policy, using focused interventions and engaging key partners in support of strategic objectives.
Support regions to manage and develop responses to immerging or existing issues that may negatively impact the benefits of Fairtrade to farmers and workers. [National Policies, Practices and or By Laws]
Coordinating and communicating with the wider organisation and the Fairtrade System on strategy planning and implementation of emerging policy and advocacy initiatives.

2. Building Partnerships for Social Change

Design and develop FTA partnership strategies
Develop and maintain an FTA Partner Database, indicating partnerships by theme and by key products and by key technical skills and capabilities.
Explore and research on Partnering needs of grass root/ community-based organisations
Develop and operationalise partner assessment tools and processes in collaboration with the HORs/MPMs/Project Managers
Ensure the operationalization of the FTA Partnership Guide
Provide clear guidance on partnerships with Governments and Private sectors
Conduct bi-annual partnership forums to review and reflect on partnership best practices, key learnings and key outcomes and impact.
Coordinate with partners and networks to develop strategies for engaging and influencing targeted national, regional and global institutions
Facilitate respectful reciprocal relationships between local communities and FTA
Ensure that the FTA partnership approach is inclusive and includes interactions with key government department, funding organisations, media institutions, Research and knowledge institutions, community-based organisations, regional and international organisations and private sector players. FT member organisations [NFOs and PNs] should also be included as in the partnership guide.
Ensure a budget is allocated for enabling and strengthening partnerships

3. Programme Development

All advocacy programs will be developed in consultation and participation of key FTA stakeholders – HORs, MPMs, managers and key support functions.
All programs will be planned and delivered within the operational frameworks, policies and procedures of FTA.
Ensure that programme activities are in compliance with the FT Theory of Change including global strategic priorities and all relevant FT Standards.
Regular reports on advocacy and partnership activities will be generated as per the FTA reporting standards and requirements.

4. Fundraising

Provide general guidance and oversight on all Fundraising initiatives relating to all funding gaps in FTA
Support and facilitate the development of proposals for Advocacy initiatives and prioritised regional thematic and program areas.
Oversee the fulfilment of a donor-funded advocacy project
Effectively manage the approved core budget for Advocacy and partnerships relating to the approved annual work

5. Monitoring and Evaluation

Supported by the Programmes Information Manager ensure a robust M&E framework for FTA’s Advocacy and Partnership work is in place and effectively implemented, enabling us to continuously learn from and improve the quality of our delivery and impact.
Ensure regular M&E reports and incorporate findings in development and fine-tuning of programme and project activities
Ensure data collected through M&E is utilised to further inform advocacy initiatives
Develop clear systems for storage and retrieval of all data relating to Partnership and Advocacy work
Ensure effective internal [FTA] coordination of planned initiatives under this portfolio including establishing clear lines of internal [FTA/FI] communication for sharing advocacy information and external influencing opportunities.

6. Gender and Social Compliance

Oversee and support the development and implementation of the FTA Gender Policy
Oversee and support the social compliance initiatives relating child protection and workers’ rights, and ensuring these are aligned to the FT
Oversee and ensure the implementation of strategies and guidelines relating to gender and social compliance issues [ FT Gender Strategy, YICBMR]
Oversee all research relating to gender and social compliance and ensure collection of data, take into consideration measures to protect vulnerable and marginalised groups social environment programme for roll out
Participate in key events relating gender and social development.

7. Communication

Support with overall communication of FTA Programs and activities
Support all regions in the production of appropriate standard branding materials
Supervise and monitor communication initiatives by the communication officer and support communication and messaging of FTA work by FT Members
Plan and provide oversight of FTA key events
Ensure quality and adherence to branding guidelines for all FTA communications.

8. Finance, Fundraising and Performance Management

Supported by the Finance Manager, develop and manage advocacy budgets in line with FTA’s finance policies and procedures including quarterly forecasting and ongoing monitoring of income versus expenditure.
Ensure high-quality narrative and financial reporting to SLT and to donors as required, clearly communicating any significant changes to delivery or spending.
Supporting the Fundraising Manager
Regular performance management of the Fundraising and Social Compliance Managers and communication officer, supporting their professional development and leading the recruitment and induction of any other new reportees.

Skills, Knowledge & other Job Requirements
Minimum Academic Requirement

Degree in Political Sciences, International Development, Social Sciences, Law and or Anthropology.
Master’s Degree in social sciences or other related Masters programme.
Other Specialist Training or Certifications
Diploma, certificate in Project Management
Certificate in Advocacy and Policy Making

Relevant Experience

Experience in planning, developing and managing projects or events.
Experience in external representation with governments, civil society donors and producer groups, product networks.
At least 5 years’ experience in social development in a similar environment
At least 2 years’ in senior management

Knowledge of Systems and Procedures

Knowledge and experience in relevant policy, advocacy and/or research work
Knowledge of current development policy trends and frameworks, especially the Sustainable Development Goals and Fairtrade Global objectives and theory of change.
Knowledge of government policy-making processes
Understanding of Gender and Development
Knowledge of social and economic rights

Communication Demands and Competencies

The position demands high-level presentation and proposal writing skills
Good organisational skills
Strong research skills
Project management skills
Ability to engage at all levels
Excellent written and verbal communication skills, including public speaking and fluent written and spoken English.

October 25, 2024
Fundraising Officer

TEAM: Advocacy & Partnerships
REPORTING LINES:
Post holder reports to: Head of Advocacy & Partnerships
Staff Reporting to this Position: None
Officer 1
Salary Range: Kshs 105,060 to 166,345
Main Purpose of Job
Ensure sustainability of FTA programmes by effective resource mobilisation for achievement of Fairtrade Africa’s vision and strategy
Key Performance Areas

Develop and Implement Resource Mobilization Strategy

Develop strategies and tools for grant fund-raising
Identify, develop and implement funding strategies
Manage the implementation of coherent strategies to develop the potential for income through donors
Engage and support FTA regional and product networks, stakeholders and other affiliates in developing fundraising strategies
Establish clear Programme development and Resource Mobilization activities

Resource Mobilization and Networks Management

Develop Programmes and Resource Mobilization activities
Contribute to concept and project development across the system
Conduct donor mapping for all regions and develop a continental funding Plan
Establish a donor engagement tracking platform and a donor knowledge management system(s) for FTA
Support the Head of Advocacy and Partnerships to identify strategic partners, and platforms, conferences and meetings relevant for creating visibility of FTA work including showcasing FTA models and Impact stories.
Engage with NFOs on designing and developing Offer to Business proposals and initiatives
Establish key networks and trust among present and potential donors
Ensure active networking in order to give the organisation visibility and donor/funders trust and respect
Establish, update and maintain donor/funders database of contacts and preferences
Study donor patterns and national preferences and ensure FTA optimises on emerging opportunities
Network with NFOs and other partners for mutual benefits on common donors/funders strategies.

Donor Proposals and Presentation

Prepare effective and competitive donor proposals
Be both reactive and proactive in preparing and making fund raising presentations to potential funders
Guide and support Heads of Departments and Heads of Regions in source mobilisation strategies

Regional Resource Mobilization Strategies

Engage regional teams on ongoing needs assessments and compile reports relating to the producer needs
Engage all Heads of Regions and their Member & Partnerships Managers in developing region specific fund raising strategies
Provide templates for developing FTA Project concepts and proposal templates
Work with the Finance Manager to develop Budget Templates for FTA Proposals
Provide coaching and mentoring on proposal development to regional offices
Establish key costing benchmarks for regions and the secretariat

Support to Head of Advocacy and Partnerships

Prepare presentations for Head of Advocacy and Partnerships the on donor related issues
Organise meetings with donor/funders for the Head of Advocacy and Partnerships
Advise the Head of Advocacy and Partnerships on Donor trends and how best FTA can align themselves
Provide quarterly reports to the Head od Advocacy & Partnerships on progress on fundraising plans

Skills, Knowledge & other Job Requirements
Minimum Academic Requirement

Degree in Political Sciences, International Development, Social Sciences, or anthropology.
Other Specialist Training or Certifications
Fund Raising Specialist Training

Relevant Experience

Experience in participatory proposal development processe
Experience in training and working with communities
A record of successful fundraising results
At least 3 years’ experience in social development in a similar environment
Knowledge of Systems and Procedures
Donor knowledge
Proposal writing
Budgeting principles
Experience in strategically planning and leading a successful fundraising campaign
Communication demands and Competencies
Superior writing and presentation skills
Excellent relationship management skills

October 25, 2024
Financial Accountant

Job Description
Salary Range: KShs 176,375 to 205,615
Key Performance Areas:
Includes Assets management, Procurement, Financial and Grant Management / donor reporting, Cash flow management, Payroll Management, Participation in Budgeting process and Preparation of Monthly Reports
Minimum Academic Requirement

Bachelor’s degree in Accounting / Commerce
CPA Final
Professional Accounting courses, Taxation training preferably from Kenya School of Revenue Administration (KESRA).
At least 3 years’ experience of accounting, preferably in International NGO set up.
Knowledge of accounting processes and procedures
Experience in financial donor reporting procedures
Extensive Knowledge and Experience in Taxation Laws

October 25, 2024
Consultancy for Climate Academy Guide Development

OBJECTIVES OF THE OVERALL PROJECT
The Climate Academy aims to increase the climate change resilience of coffee farmers, organised in SPOs, through training and subsequent application of insights, skills and techniques designed to better adapt to climate change. Farmers learn from experts and from each other (Farmer field school methodology). The project results in a Climate Academy Guide which will be made available for other coffee SPOs.
In parallel a communication program called Coffee to Stay will be carried out in the Netherlands. This program raises awareness on the dramatic impact of climate change for small-scale coffee farmers. It builds on the experiences generated in the Climate Academy. Coffee of from Fairtrade certified Machakos Union serves as a vehicle to bring the message to the public.
Key pillars and objectives of Coffee Farmers in Dire Straits:
Climate Academy

Coffee SPOs have improved their institutional and management capacity to enable them to make decisions and take action to more effectively tackle climate change
Improved farmer’s resilience to climate change through sustainable agricultural land management practices and Disaster Risk Management
Increased opportunities for Machakos Union, selected primary societies and women members to promote an energy switch to renewable energy
Increased opportunities for households of smallholder coffee farmers to diversify and engage in alternative income generating activities
Monitoring, evaluation and upscaling: the Climate Academy Guide

Coffee to Stay
The Fairtrade Week of autumn 2017 is turned into a Fairtrade Climate week, focused spiralling around the Climate Academy carried out in Kenya.
PROJECT COMPOSITION AND TIMELINE
The project consists of two main implementation parts.
Climate Academy
Machakos program – running from March 2017 until February 2019.
Phase 2 and 3 (foreseen in Kenya and Ethiopia) – running from February 2018 to February 2020.
Development Climate Academy Guide – between December 2017 and April 2018
Coffee to Stay
Communication Campaigns in the Netherlands. Emphasis from October to December 2017. In 2018 and 2019 activities will be repeated, with content following the developments in the Climate Academy execution.
CONTEXT TO COFFEE IN DIRE STRAITS & THE CLIMATE ACADEMY
The focus area for this Terms of Reference is the Climate Academy Guide.
This guide is scheduled to be rolled out for use in Phase 2 and Phase 3 in April 2018 to September 2019.
However, the design and development of the guide is expected to be as a result of learnings from the ongoing work within the initial site for the project: Machakos Union and select Primary Cooperatives, as well as knowledge of the consultants and application of the Fairtrade approach to climate change adaptation and mitigation.
The guide should ensure that it includes a participatory approach that includes producers’ indigenous knowledge, existing coping mechanisms as well as methodologies to improve resilience to climate change. The guide should ensure that the output from its use is both systemic and makes best use of existing structures/resources, with the modest budget available for adaptation and mitigation work.
OBJECTIVES OF THE CONSULTANCY SERVICE
The objective of this consultancy is to lead the design and inception-phase of implementation of the Climate Academy Guide (implementation of the Guide being inception of Phase 2 and 3).
The Climate Academy Guide must be coherent with the requirements of producers as well as align with the Fairtrade Africa Approach to Climate Change. The guide should be practical in its design, easy to follow and include self- driven programmes that can be implemented by the producer organisations directly, without too much additional assistance from external parties. Most importantly, the guide should reflect a realistic combination of deliverables in line with available budgets.
SPECIFIC TASKS TO BE DONE BY THE CONSULTANT
The consultant will be expected to undertake the following tasks:

(As preparation) assess and analyse existing climate adaptation documentation from Fairtrade Africa, We Effect and Fairtrade International and digest requirements for organisational strengthening and climate resilience.
Form links with lead contact points in Fairtrade Africa, We Effect and SMH as well as Machakos Cooperative Union and primary cooperatives.
Conduct a field visit immediately upon being hired to gather relevant information to inform programme design and get context of small holder coffee farmers.
Develop the climate academy guide; Present draft version of guide to Fairtrade Africa, Machakos Cooperative Union, We Effect and SMH by Feb 15th 2018.Revise draft per feedback given and work with design team to finalise guide which will then be presented by end of March 2018 for implementation in Phase 2 and Phase 3 in April 2018.

DELIVERABLES

Inception report from the review of documentation and interviews including a clear methodology and work plan.
Draft presentations of the tools and scalable practices (indigenous knowledge, coping mechanisms etc.) from the programme design; friendly and easily adaptable to Small Producers Organizations(SPOs) use
Detailed practical and guiding budget, activity timeline and other tools needed to implement the guide with SPOs.
Mechanisms for follow up and monitoring suggested to enhance accountability.
Final climate academy guide (not more than 50 pages).

TIMELINES

December – February15th 2018: Scoping and draft presentation
15th February to 25th: March 2018: finalisation, design and printing
April 2017: rollout and use of Guide in Phase 2 and Phase 3

MINIMUM REQUIRED QUALIFICATIONS AND COMPETENCIES

At least a Master’s degree in a relevant field such as climate change and/or environment/natural resources management, economics, agriculture/rural development, economics/sociology or related areas.
At least 10 years’ experience in one or more of the following areas: climate change finance, climate change mitigation and/or climate change adaptation.
Experience of at least two assignments of a similar nature in East and central Africa
Proven ability and experience in developing training materials and facilitating training workshops on multidisciplinary and multicultural teams
Excellent communication skills with ability to express ideas clearly, concisely and effectively, both orally and in writing.
Fluency in English, and functional use of Kiswahili will be an added advantage.

October 25, 2024
ICT Officer

The main purpose of the job is:
To drive the use of technology in the organization, provide effective IT systems, help develop and implement IT standards and policies, and provide technology support and solutions to meet the needs of the organization. Specifically:

Server Administration
User Administration, Logins, Email Adresses
Change Configurations
Permission System (LDAP,AD) – Logins |Groups|Permision Levels| Alias’
Email Distribution Lists
Ensure Secure Encrypted Connections to FTA Servers
Ensure software upgrades and updating
Ensure set up of shared network drives & folders
System Security and Disaster Recovery

Managing the configuration of backup routines including safe-keeping external backups and rebuilding files as necessary
Scheduling upgrades and security backups of hardware and software systems
Client Anti-Virus Software
Email Black and Whitelisting (Alinto spam proxy)
Ensure email archiving

Developing and Maintaining a FTA Servers

Managing IT security Infrastructure
Developing and operationalising an IT Disaster Management Plan

Networking

Trouble Shooting system and network problems and diagnosing and solving hardware or software faults
Managing the TCP/ IP, DNS, DHCP
Managing DSL; PTP; VPN and Glass Fiber Connections
Monitoring the internal LAN / WLAN Connections
Monitoring the gateways, switches, internet switches and firewall
Organizing secure in-house IT wiring
Monitor employee usage of internet resources to ensure compliance with established policies and procedures; reports violations to Finance Manager and also to Senior Management.

Ergonomics
IT Maintenance

Managing all printers including purchasing, leasing, administration, installation & configuration of local and network printers
Organize purchase of computer consumables such as tonners
Managing configuration of print clients
Monitor and liaise with service providers to provide maintenance
Configure telephone clients
Administration of Telephone system
Monitoring phone errors and communication with service providers
Configure intelligent phone emails
Basic repair of IT equipment and replacement of parts

Service Providers Management

Planning, developing and implementing the ICT budget, obtaining competitive prices from supplier to ensure cost effectiveness
Develop TORs and SLAs when engaging service providers
Managing IT contracts and negotiating for new contracts
Update any existing contracts in relation to FTA needs
Database Management & Website Support
Working with the regional teams to ensure producer database is updated or provide assistance to producersEnsure FTA website is maintained and continuously updatedMaintain and update the mini-sites/links on FTA website – AFC, GENDER, REGIONAL NETWORKS

User Support

Deliver all IT indication and training to new staff
Develop procedure and manual to guide staff on how to navigate through FTAs IT system and measure taken to ensure security of IT assets and organizational data.
Organize needed IT trainings
Managing FTA Request Tracker Ticket System for user support
On site user support to all staff in the Secretariat and use TeamViewer to provide Remote user support to staffs in the Regions or satellite offices
Managing FTA computer set up
Setting up new users’ accounts and profiles and dealing with password issues

October 25, 2024
Micro-Enterprise Development Agronomist

‘Growing Women in Coffee’ project is a 3-year initiative within Fair Trade East Africa (March 2015-February 2018) directly targeting 450 Fairtrade-certified smallholder women coffee farmers in Kabng’etuny FCS, Kapkiyai MCS and indirectly 20,000 coffee smallholder farmers affiliated to Kipkelion Union in western Kenya. Activities are implemented by Fairtrade Africa in partnership with Fairtrade Foundation (UK) and Solidaridad Eastern & Central Africa Expertise Centre (SECAEC). Project donors include the Big Lottery Fund (BLF-UK), Guernsey Overseas Aid Commission (GOAC), Jersey Overseas Aid Commission (JOAC) and Dutch Post Code Lottery Fund.
Target outcome areas
Improved livelihoods for 300 women farmers in Kabng’etuny FCS resulting from increased use of sustainable farming methods leading to improved quality and yields of coffee.Improved use of and access to natural resources through the adoption of green energy production by 300 households of women farmers in Kabng’etuny FCS, also resulting in lower levels of deforestation and less generation of harmful gases, mitigating climate change.
Improved livelihoods for 150 women in Kapkiyai FCS through the transfer of coffee assets from men to women and improved representation and participation for women through the establishment of a Women’s Coffee AssociationImproved livelihoods for 450 women farmers in Kipkelion Union through support for the sale of branded women’s coffee into domestic markets and through the creation of a learning platform at Union level to spread benefits to women farmers beyond Kabng’etuny and Kapkiyai cooperatives
Responsibilities for the Micro-Enterprise Development Job
Fairtrade Africa (FTA) is seeking professional services of a Self-Help Group (SHG) and Micro-enterprise Development expert with specific experience on rural women farmer empowerment to train 140 members of Kapkiyai Women in Coffee (WIC) Association aimed at developing their social & economic capacities under outcome 3 of ‘Growing Women in Coffee’ Project between March-May 2017.
Capacity build on all aspects of a Self –Help Group (SHG) i.e. formation, leadership, governance and sustainability plans
SHG formation, rules & regulations, leadership and conflict resolution strategies
Mobilizing and managing SHG savings and inter-lending – define member responsibilities
Bookkeeping and accounting
How to establish credit linkage with banks
How develop and manage common/revolving fund
How to take up income generating activities
How can an SHG become a vehicle for social development
Going beyond economic function of saving and credit to tackle social issues and problems (link with use of Fairtrade Premium)
Why and how to form networks with other self-help groups at micro/meso-level
Establishing linkages between SHG and external institutions at macro level
How can SHG achieve convergence of services?
Train and guide in establishing feasible ‘Micro, Small and Medium Enterprises’ (MSME) for Kapkiyai WIC
Association members under the following categories:
Micro Enterprise development related to crop diversification e.g. cultivation of African Leafy Vegetables, Passion fruits etc.
Micro-enterprise development related to good livestock husbandry e.g. dairy farming, poultry farm, livestock feed production etc.
Micro-enterprise development related to household-based operations/handicraft e.g. knitting, stitching, weaving, embroidery etc.
Develop a comprehensive business plan for identified micro-enterprise(s)
This should be realistic for immediate or medium term implementation
Submit a report to FTA on:
General training – agenda, no. of participants, training modules, notes and other tools
Kapkiyai WIC Association by-laws
Kapkiyai WIC business plan
Kapkiyai WIC Association SACCO structure & registration details
Qualifications for the Micro-Enterprise Development Job
Extensive experience in micro-enterprise development for rural women Self-Help Groups
Extensive experience in development of group savings and lending schemes/SACCOs
Experience in Organizational Development for Smallholder Cooperative Societies/ Farmer groups – preferably for export crops
A good understanding of Coffee sector in Kenya
Knowledge and experience in adult learning and participatory methodologies and approaches
Extensive experience in training communication, presentation and facilitation skills especially with Training of Trainer’s (ToT) model
A good understanding of and ability to access FTA’s project location and target beneficiary groups
Fluency in Swahili and local language (Nandi) an advantage
Good understanding of Fairtrade Principles, Standards and FTA Child Protection Policy
go to method of application »

October 24, 2024
Administrative Assistant

Responsibilities for the Administrative Assistant Job
Provide administrative, organizational, logistical, and other support within the following mainprojects:
Support in maintaining Fairtrade International’s online library for Fairtrade photos and digital assets (collecting, tagging and uploading images, creating new accounts etc);
Supporting on website updates and content uploads
Data entry and administrative tasks for both brand and comms teams as required.
Qualifications for the Administrative Assistant Job
Excellent English (Working knowledge of Spanish and/or French an asset)
Computer literacy (Microsoft Office, especially use of Word and Power Point, and experience in website interfaces.) Experience in website content management systems (Typo3, wordpress) desirable, but not essential.
Studies in the field of Communications, Marketing PR and/or media an asset
Communication and intercultural skills
Motivation for the cause of Fairtrade
Some experience in developing countries (e.g., work, internships, travels) an asset
Only applicants who are enrolled in German universities can be considered
Terms and Conditions
Working time: 20 hours per week (distribution of hours is flexible)
Remuneration according to the Salary group II of the Collective Bargaining Agreement for the Wholesale and Foreign Trade Industries for North Rhine Westphalia.
Duration: 6 months, starting in mid-January 2017

October 24, 2024
Project Manager-European Commission Strategic Grant

TEAM: Secretariat
REPORTING LINES:
Post holder reports to: Programme Director
European Commission Strategic Grant
This is a four and half years project funded by the European Commission (EC) with the aim of strengthening Fairtrade as a representative, member -based regional, EU and global Civil Society umbrella organisation, giving voice and empowering over 1200 Producer Organisations globally. The project titled “Unlocking the Power of Producers and Workers to Drive Inclusive Trade and Development through Fairtrade” will particularly aim at ensuring a greater number of vulnerable farmers and agricultural workers are empowered and enabled to tackle poverty and exclusion.
The project covers five interrelated work-streams namely Governance; Participation & Inclusion; Systems Strengthening; Producer-led Advocacy and South-to-South all aimed at empowering producer and worker organizations as vehicles of inclusive development through the delivery of economic, social and environmental benefits for their members and communities.
The project will be implemented across the four FTA regional networks as listed above.
Main Purpose of Job
To provide oversight and overall coordination for the project to effectively deliver its objectives while ensuring the FTA’s financial and narrative reporting obligations to the funder are honoured in a timely and coordinated manner.
Main responsibilities

Project Oversight, Planning, Implementation and quality assurance
Lead the development of the project implementation strategies and conceptual frameworks.
Lead the development of project work-plans and budgets with periodic reviews in a timely and effective manner in accordance with the funder’s requirements.
Accountable for timely and quality implementation of the project.
Adhere to Fairtrade Africa operational and implementation standards
Coordinate the governance of the project across the areas of implementation.
Monitoring, Evaluation and Learning
Closely monitor project performance (financial, Human Resources, programmatic, operational) and make necessary decisions using appropriate means and methods that support continuous improvement.
Responsible for coordinating, organizing, and formulating required narrative and financial reports in accordance with project, donor and organisational requirements
Continuously assess risks that relate to project implementation and formulate mitigation strategies.
Support and respond to financial and programme audit to improve project performance.
Provide information, data and case studies on a timely basis to the Fairtrade Africa Monitoring, Evaluation and Learning (MEL) function including but not limited to progress reports.
Establish and maintain a database of all project documents and reports.
Supports all Monitoring and Evaluation activities of the project.
Disseminate top level programme recommendations and key learnings with staff and relevant stakeholders
Supervision and Support – HR
Responsible for directly managing and supporting project staff.
Programme advocacy
Establish and maintain strategic partnerships across the regional networks and thematic areas.
Proactively support advocacy efforts at national, regional and international levels.
Resource Mobilization
Support fundraising efforts related to replication and scale up of programme learnings
Coordinate resource mobilisation efforts in order to meet requirements of the donor of match funding

Skills, Knowledge & other Job Requirements
Minimum Academic Requirement

An advanced degree in a social sciences or other related Masters programme. A bachelors’ degree in social sciences or development studies with 7 years’ experience in project management will be accepted in lieu of an advanced degree.
Other Specialist Training or Certifications
Diploma, certificate in Project Management

Relevant Experience

Experience in planning, developing and managing projects. Experience managing EC funded programmes in Africa attracts distinct advantage.
Experience in external representation with governments, civil society donors and producer networks.
At least 5 years’ experience in project management.
Knowledge of Systems and Procedures
Knowledge and experience in relevant policy, advocacy and/or research work
Knowledge of current development policy trends and frameworks, especially the Sustainable Development Goals.
Knowledge in government policy-making processes
Understanding of Gender and Development
Communication demands and Competencies
Position demands high level presentation skills
Good organisational skills
Strong research skills
Project management skills
Ability to engage at all levels
Funding proposal writing skills
Excellent written and verbal communication skills, including public speaking and fluent written and spoken English.

October 24, 2024